PUP Student Handbook
The student handbook is specifically intended for the young
men and women of our country who are desirous to acquire
polytechnic education offered by our University.
The handbook contains items of interest under such generic
headings as general directives, social norms, registration and
academic loading, students' classification, course completion,
graduation requirements, schedule of fees and payments,
scholarship and financial aid, university disciplinary measures,
student services and facilities, student organizations, policies
on campus publications, policies on religious affairs, and other
But apart from serving as a ready reference material, the
handbook offers a glimpse into the workings of the PUP Academic
community, and the place of the seekers of knowledge in our
SECTION 1: General Directives
1.1 Every PUP student is regarded as an extension and
reflection of the University. Hence, whether on or off the campus,
He/She is expected to be a model of the highest norms of behavior
befitting a true scholar, a future professional, and a respectable
1.2 He/She /She is expected to know the philosophy and mission
of the University, the meaning of its logo and the PUP Hymn.
1.2.1 The PUP Philosophy
1.2.3 PUP Logo: Its
1.2.4 PUP Hymn
1.3 He/She shall observe and respect the laws of the land, the
standards of organized society, and the code of conduct, rules and
regulations of the University.
1.4 He/She shall observe the guidelines on the use of official
identification (ID), and registration cards.
1.4.1 Upon admission into the University, every PUP student
is issued an official ID card because this has many advantages
for him, for the school. He/She must have this card validated at
the start of every term.
1.4.2 He/She must always bring his ID and his current
registration card to school.
1.4.3 He/She shall wear his ID conspicuously at all time
while inside the house campus.
1.4.4 A student proven to have violated the foregoing rule
shall be subject to disciplinary measures specified in Section
17.5 of this handbook.
1.4.5 A student who has forgotten to bring his ID shall
present at the Security Post his current registration card that
bears his picture.
1.4.6 A student who fails to bring both ID and registration
card shall be subject to disciplinary measures specified in
1.4.7 A student who uses a non-validated ID shall be subject
to disciplinary measures specified in Section 17.5.
1.4.8 A student who loses his ID shall be subject to
sanctions specified in Section 17.8.
1.4.9 In no case shall IDs be confiscated from the students
unless ordered by the Student Disciplinary Board (SDB).
1.4.10 In the implementation of the foregoing guidelines on
the use of ID/registration card, utmost courtesy is expected at
1.4.11 A student who graduates or withdraws from the
University must surrender his ID card to the office of the
Registrar as a prerequisite to the issuance by the Registrar of
a certification of graduation or transfer.
1.5 No student shall be allowed inside the campus after
ten o'clock in the evening (10:00 PM).
They may, however, be allowed to stay overnight on campus
provided they secure written permission at least three (3) days before
the intended stay from the Vice-President for Student Services
and/or Dean of Student Affairs, or his duly authorized
1.6 Every PUP student is encouraged to attend
1.7 When Typhoon Signal No. 3 is raised, classes are
automatically suspended. Classes may also be suspended by the
Administration in case of emergencies or as precautionary measure
in abnormal conditions.
SECTION 2: Social Norms
To ensure an atmosphere conducive to the pursuit of academic
excellence and the formation of responsible and productive
Filipino citizens, as well as to maintain the order necessary for
the common good, the University prescribes the following norms:
2.1 Every PUP student is given the liberty to dress up
according to his individual taste but he/she is urged to adhere to
the convention of proper grooming.
2.2 Every PUP student shall, in word and in deed, observe the
usual norms of courtesy and etiquette in all areas of
interpersonal relationships with any member of the University
2.3 Every PUP student is expected to show respect and deference
to all visitors on campus.
2.4 Every PUP student is expected to cooperate in ordinary
classroom procedures as well as to help in keeping classrooms and
corridors clean, bearing in mind that:
2.4.1 A decent, clean and orderly classroom is conducive to
2.4.2 Chalkboard and pieces of chalk are for instructional
2.4.3 Feet should be kept off furniture and walls; and
2.4.4 Pieces of equipment are to be handled with responsible
care and properly stored after use.
2.5 Every PUP student shall refrain from boisterous conduct,
unbecoming behavior and actions that tend to disrupt and disturb
the teaching-learning process. He/She should pass through
corridors with minimum noise so as not to distract students in
2.6 Every PUP students shall refrain from smoking in
classrooms, libraries, laboratories, shops, and other places of
2.7 Students are encouraged to use school facilities for their
meetings, seminars, conferences, cultural presentations, athletic
activities, and the like, but with prior permits from the
2.8 Any student who wishes to participate in any activity
outside the campus as a representative of the University shall
first get a written clearance from the Dean of Student Affairs or
his duly authorized representative. Without written authority, the
student's participation shall be unofficial.
2.9 Student may release to the press or similar channels of
public communication notices and other announcements about or in
behalf of the University after securing a written clearance from
the Dean of Student Affairs or his duly authorized representative,
who shall be furnished a copy of the notices or announcements.
2.10 Students who invited guests from outside (e.g. guest
lecturers, speakers, seminar participants, viewers of exhibits)
are required to obtain prior approval from the Dean of Student
Affairs and to submit to him a Visitor's List, indicating the
names of campus visitors, purpose of their visit, and their
expected time of arrival. This will be forwarded to the
security-on-detail for proper information.
2.11 Students who intend to go on educational trips,
excursions, and the like shall secure permission from the College
Dean, the Dean of Student Affairs, and the Internal Auditor and
shall present waivers duly signed by their parents/guardians.
SECTION 3: Schedule of Fees and Payments, Scholarships And
3.1 Because the PUP is a state university, the student's
educational expenses are partly borne by the State. The University
charges a fixed amount per unit course. Laboratory fees vary
according to the laboratory course.
3.2 Students pay other fees like registration, library, medical
and dental, athletic, student government, student newspaper, and
cultural fees. Those taking typing, there is an additional
Note: Information regarding tuition and special fees may be
found in the brochure PUP Prospectus, or it may be secured from
the Accounting Office prior to and during the enrollment period.
3.3 On the basis of academic performance and exemplary personal
qualities, the University grants scholarships (entrance,
scholarships, president's and dean's scholarship -- Resident
scholarships and special grants) as well financial aid (service
grant-in-aid, student loan, and work-study plan or student
assistantship) to deserving students. These students are given
full or partial discount on tuition and other school fees and, in
certain cases, other privileges like stipends.
3.4 Normally the mode of payment of tuition and miscellaneous
fees shall be as follows: enrollment period - 50%; midterm
examination period - 25% and final examination period - 25%.
3.5 Students who are granted honorable dismissal or leave of
absence, o voluntary withdraw from the University shall be
entitled to a refund of their tuition only in accordance with the
3.5.1 Within one week from the opening of semester classes
(or 2 days from the opening of summer classes) - 70%
3.5.2 Within one week from opening of semester classes (or 3
days from opening of Summer classes) - 50%
3.5.3 Within the third and fourth weeks from opening of
classes (or 5-6 days from opening of Summer classes) - 30%
3.5.4 After the fourth week from the opening of classes (or
more than six (6) days from opening of Summer classes) - No Refund
3.6 The following may request for refund of tuition even after
the fourth week from the opening of classes (or more than 6 days
from the opening of Summer classes):
3.6.1 Students who withdraw on account of illness duly
certified by the physician concerned;
3.6.2 Students who withdraw on account of employment duly
certified by the employer concerned; and
3.6.3 Students who have to take a prolonged leave of absence
from the University in compliance with a lawful order or for
other reasonable causes.
3.7 In the case of students who withdraw before the opening of
classes, the refund of tuition, which shall be made in accordance
with the schedule, shall be counted from the actual date of
3.8 In the case of dissolution of a class or the death of a
student during the semester, the corresponding tuition may be
SECTION 4: Registration And Cross Registration
4.1 A student is considered officially enrolled when:
- He/She has paid his tuition (in full or in installment) and
- His/Her official receipt of payment had been validated;
- He/She has submitted his fully accomplished Registration
Certificate and other requirements to the
Admission/Registration Office; and
- The "Copy for Student" portion of his Registration
Certificate has been properly stamped Registered and initialed
by the receiving clerk.
4.2 No student shall be registered later than the date
specified in the University calendar, except under reasonable and
justifiable circumstances to be determined by the Dean concerned
who then makes his recommendation to the Vice President for
Academic Affairs, but not to exceed six (6) class hours.
4.3 A student of the University may be authorized by the
concerned Dean/Director to cross-register in another accredited
institution of higher learning if the subject/s he/she needs to
enroll in during a given term is/are not offered in the
4.4 A PUP student may be allowed to cross-register in another
school, with the prior approval of the Registrar, if the subject
is not offered in PUP.
4.5 No cross enrollee from another institution shall be
admitted into the University without a written permit from the
registrar. The Permit shall state the total number of units for
which the student is registered and the subject/s that he/she is
authorized to take in the University.
Note: For detailed information, see Admissions
SECTION 5: Academic Load
5.1 In general, one academic unit is the equivalent of at least
seventeen (17) lecture hours or the corresponding laboratory
5.2 No undergraduate student shall be allowed to take more than
the number of units specified in his curriculum except for
graduating and academically outstanding students certified by the
5.3 In the summer term, the normal subject load shall be six
(6) units. In justifiable causes, however, the College Dean may
allow a student to take nine (9) units.
5.4 The College Dean may limit the academic load of students
who are employed outside the University whether on full time or
part time basis.
SECTION 6: Change Of Classes, Substitution And Dropping Of
6.1 Transfer to another class may be allowed only with the
approval of the College Dean concerned, who shall advice the
University Registrar's Office for proper recording.
6.2 No substitution shall be allowed for major and mandated
subjects prescribed in the curriculum in which the student has
failed, except when, in the opinion of the Dean of the College
offering the prescribed subject, the proposed substitute subject
is substantially similar in subject matter to the required
6.3 Substitution of subjects may be authorized in any one of
the following cases:
6.3.1 A curriculum has been superseded by a new one and the
substitution tends to bring the old curriculum in line with the
new one. However, in case, of curricular revision, the student
follows the curriculum he/she was enrolled in while in the first
6.3.2 There is conflict of schedule between required
6.3.3 The required subject is not offered.
6.4 Petition for substitution should:
6.4.1 Involve subjects within the same department if
possible; if not, the proposed substitute must be allied to the
one being substituted.
6.4.2 Be between subjects of the same number of units.
6.4.3 Be recommended by the class adviser and approved by the
College Dean concerned.
6.4.4 Be submitted to the office of the College Dean during
the registration period or before the opening of classes.
6.4.5 Be acted upon by the College Dean/Director concerned.
In case the petition is disapproved, the student may appeal to
the Vice-President for Academic Affairs, whose decision on the
matter is final.
6.5 A student may drop a subject by filling out the necessary
application form with the University Registrar, provided his case
is not covered by a pertinent provision of the University Code.
SECTION 7: Classification Of Students
7.1 According to admission status:
As Beginning Freshmen Students admitted through the PUP College
Entrance Test (PUPCET); have not enrolled in any academic college
subject prior to their enrolment in the University and have
submitted to the Admissions and Registration Office all the
documents required for formal acceptance in PUP.
As Returning Students (Returnees), students considered for
readmission depending on their previous scholastic performance and
the availability of slots; must have complied with all other
requirements for readmission.
As Transferring Students (Transferees)
From a PUP Branch, students admitted as transferees upon the
recommendation of the Branch Director depending upon the
availability of slots; and have complied with all other
requirements for admission;
From Another School, students admitted as transferees depending
on the availability of slots and have met all the academic and
admission requirements set forth by the University.
As Reenrolling Baccalaureate Degree Holders, students may be
admitted to a post baccalaureate program or any other special
program of the University depending on the availability of the
slots and the approval of the University President or his duly
7.2 According to academic load, students enrolled in the
University are classified as follows:
7.2.1 Regular student: one who if registered for formal
academic credits and who carries the full load required in a
given semester by his curriculum.
7.2.2 Irregular student: one who is registered for formal
credits but who carries less than the full load required in a
given semester by his curriculum.
7.2.3 Special student: one who is not earning formal academic
7.3 According to year level, students enrolled in the
University are classified as follows:
7.3.1 Freshman: one who is in the first year of his
curriculum, or who has not finished the prescribed subjects of
the first year of his curriculum, or twenty-five percent (25%) of the total
number of units required in his entire course.
7.3.2 Sophomore: one who is in the second year of his
curriculum, or who has satisfactorily completed the prescribed
subjects of the first year of his curriculum of has finished
more than twenty-five percent (25%) but less than fifty percent
(50%) of the total
number of units required in his entire course.
7.3.3 Junior: one who is in the third year of his curriculum,
or who has completed the prescribed subjects of the first and
second years of his curriculum or has finished more than fifty percent
(50%) but less than seventy-five percent (75%) of the total number of units
required in his entire course.
7.3.4 Senior: one who is in the fourth year of his
curriculum, or who has completed the prescribed subjects of the
first, second and third years of his curriculum or has finished
seventy-five percent (75%) or more of the total number of units
required in his entire course.
7.3.5 Fifth year: in the College of Engineering, a student
who is in the fifth year of his/her curriculum is considered a
senior if he/she has completed at least eighty percent (80%) of the curricular
SECTION 8: Attendance
8.1 Students are required to attend all classes starting with
the first meeting of every course. Non-attendance in any required
class or academic activity constitutes an absence. Time lost due
to late enrollment shall also be considered as absence.
8.2 A student shall be considered absent from class if he/she
is not present within the first third fraction of the schedule
class time. In other words, a student is considered absent if
he/she arrives after:
8.2.1 The first sixty (60) minutes for a three-hour class;
8.2.2 The first thirty (30) minutes for a one-hour-and a-half class;
8.2.3 The first twenty (20) minutes for a one-hour class.
8.3 A student is considered late or tardy if he/she arrive in
class during the first third fraction of the scheduled class time,
that is, if he/she arrives within the time schedules describes in
8.4 Three incidences of tardiness shall be considered as one
absence from class.
8.5 Any student who has absented himself from class must,
whenever required by the faculty member concerned, obtain an
excuse slip from the Guidance and Counseling Office.
8.6 Absence authorized in writing by the University because the
student concerned officially represented the University at some
function or affair shall be excused. The Dean/Chairperson shall
inform the faculty member(s) concerned.
8.7 Absence due to illness may be excused if the student
submits a medical certificate issued by the University Medical
Officer, any other physician; provided that, in the latter case,
the medical certificate shall be authenticated by the University's
8.8 Excused absences are for time missed only. All work covered
by the class during the student absence will have to be made up by
the student within a reasonable period of time.
8.9 Three (3) successive unexcused absences shall be reported by
the faculty member concerned to the Chief of the Guidance and
Counseling Office who shall call for the student and notify his
8.10 A student who has been absent for at least twenty
percent (20%) of
the hours of recitation, lecture, laboratory, or any other
scheduled work in one subject for the semester, or any academic
period, shall be automatically dropped from the class roll, and
the Registrar shall be advised accordingly.
SECTION 9: Grading System
9.1 Students shall be graded in accordance with the following
9.2 A grade of "4.0" is Conditional and shall be given
only during the mid-term grading period. No final grade of
"4.0" shall be given.
9.3 Incomplete ("INC") is temporarily given to a student who may
qualify for passing but had not complied with all requirements of
the subject. Such requirement(s) must be satisfied within one year
from the end of the term; otherwise, the grade automatically
becomes a "5.0".
9.4 "Withdrawn" is given if the student voluntarily drops a
subject and corresponding files a dropping from at any time not
less than two weeks before the final examination. After this
period the faculty member may only give a passing of failing
grade. Withdrawn is also given when the faculty member drops the
student from his roll for having exceeded the allowable number of
9.5 A student who has received a passing grade in a subject
shall not be allowed to take another examination for the purpose
of improving his grade.
SECTION 10: Removal of Grades of Incomplete
10.1 Examination for the removal of grades of "Incomplete"
shall not be charge any fee during the following:
10.1.1 The regular examination period where the subject is
included in the schedule of examination.
10.1.2 The regular removal examination period within ten days
before the registration period.
10.2 Removal examinations maybe taken at other times upon the
approval of the College Dean\Branch Director concerned and after
payment of the corresponding fee.
10.3 In no case shall be the
period for the removal of grades of incomplete extend beyond one
year from the end of the term the subject was taken.
SECTION 11: Integration Period and Examinations
11.1 A one-day integration period shall be scheduled before the
final examinations to enable students to review, proved that
faculty members shall keep regular hours for consultation work.
11.2 The schedule of examinations as specified in the
University calendar for the school year shall be observed unless
other wise change to another date authorized by the College
Dean\Branch Director concerned.
11.3 The maximum period for each final examination shall be two
SECTION 12: Scholastic Delinquency
12.1 Each college shall implement the following rules on
12.1.1 Warning: Any student who at the end of the semester
obtains final grades of "5.0" in fifteen percent (15%) or less of the
total number of academic units in which he/she is registered
shall be warned by the Dean or Director concerned to improve his
work; if he/she fails or gets incomplete marks in sixteen to
thirty percent (16-30%) of the
total numbers of academic units in which he/she is registered,
he/she shall be warned by the Dean and his load shall be reduced
by three units.
12.1.2 Probation. Any student who at the end of the semester
obtains final grade of "5.0" in thirty-one to fifty
percent (31-50%) of the total
number of academic units in which he/she has final grades shall
be placed on probation for the succeeding semester and his load
correspondingly reduced by six (6) units by the Dean or Director
Any student who has received two successive warnings shall be
placed on probation. Probation may be lifted the following
semester if the student passes all his subjects in whom he/she
has final grades.
Any student who has been placed on probation for two
successive semesters shall be dropped from the rolls of the
College in which he/she is enrolled. However, he/she may be
readmitted to another to another College of the University to
which he/she qualifies.
Any student on probation who again fails in fifty percent
(50%) or more of
the total number of units in which he/she receives final grades
shall be dropped from the rolls of the University.
12.1.3 Dismissal. Any student who, at the end of the
semester, obtains final grades of "5.0" in fifty-one
to seventy-five percent (51-75%) of the
total numbers of academic units in which he/she receives a final
grades shall be dropped from the rolls of the College concerned;
if more than seventy-five percent (75%), he/she shall be dropped from the University.
12.1.4 Any student who, at the end of the semester or term,
obtains final grades of "5.0" in more than
seventy-five (75%) of the
academic units in which he/she is enrolled shall be permanently
disqualified from the readmission to the University.
12.2 A grade of "Incomplete" is not to be included in
the computation. When it is replaced by a final grade, the latter
is to be included in the grades during the semester when the
removal is made.
12.3 Required subjects in which a student has failed shall
take precedence over other subjects in his succeeding enrollment.
12.4 In colleges or schools in which the weight of the course
is not expressed in terms of units, the computation shall be based
in the respective equivalents.
12.5 A student may transfer from one college of the University
to another provided:
- He/She has a one-year residence in the
- His/Her release from the college in which he/she
is enrolled is approved by the Dean.
- He/She satisfies the requirements of the
college in which he/she intends to enroll.
- There is an available slot for an additional
student in the latter college.
SECTION 13: Completion of Basic Courses in CMT/CWTS and PE
13.1 No college student shall be permitted to enroll in the
third year unless he/she has completed the two-year basic course
in PE and in CMT, one-year in CWTS, or their equivalents, or unless said student has
been duly granted permission to defer the taking of the courses by
the authorities concerned.
13.2 All PUP students are required to enroll in
CMT/CWTS course or its equivalent shall not allowed to cross-enroll in
CMT/CWTS in any other institution unless given express permission by
the CMT/CWTS and Registrar Office.
SECTION 14: Tenure, Leave of Absence and Honorable Dismissal
14.1.1 Any student must finish the requirements of a college
course within a period equivalent to one and one-half times the
normal length of the prescribed residence for course; otherwise,
he/she shall not be readmitted into the college in which he/she
14.1.2 In case a student is officially given permission for
leave of absence, the leave shall not be included in the
computation of tenure.
14.2 Leave of Absence
14.2.1 Any student intended to take leave of absence
exceeding one semester shall file a written petition with the
College Dean/Branch Director concerned, stating there in the
reason for the leave. If the leave exceeds one (1) academic year,
he/she shall loose his status as a student in residence.
14.2.2 Any student who withdraws from the University without
a formal leave of absence shall apply for readmission as a new
14.3 Honorable Dismissal
14.3.1 An Honorable Dismissal is issued by the University
Registrar to a student who voluntarily withdraws from the
University for purposes of transferring to another school.
14.3.2 Any student applying for an Honorable Dismissal shall
be cleared of all accountabilities before a certificate is
issued to him.
14.3.3 Any student, who leaves the University for reasons of
expulsion, dropping due to disciplinary action or suspension
shall not be entitled to an Honorable Dismissal.
14.3.4 Any student who was issued Honorable Dismissal cannot
be readmitted in our University.
SECTION 15: Graduation with Honors
15.1 The College Dean \Branch Director, in close coordination
with the University Registrar, shall recommend a student who
completes his baccalaureate course with any of the following
weighted average to be graduated with honors:
15.1.1 Summa cum Laude (1.19 to 1.00)
15.1.2 Magna cum Laude (1.44 to 1.20)
15.1.3 Cum Laude (1.75 to 1.45)
15.2 The guidelines on graduation with honors shall be as
15.2.1 Only final grades shall be considered in the
computation of the general average.
15.2.2 A student's final grades during his last school term
shall be submitted thirty (30) days before the graduation.
15.2.3 In the computation of the final averages of a
candidate for graduation with honors, grades in all accredited
academic subjects in the curriculum shall be included.
15.2.4 Every candidate for graduation with honors must:
- Have carried the normal load prescribed in his curriculum,
except in the last semester. In the night school, fifteen (15)
units per semester shall be considered the normal load.
- Have completed in the University at least seventy-five
percent (75%) of the total
number of the academic units or hours required for graduation.
- Have been in residence for at least three (3) years immediately
prior to graduation.
- Have no final grade lower than "2.5" and/or "Incomplete" in
any academic subject whether prescribed or not in his curriculum
which he/she has taken in the University, or in any other
- Have no final grade of "5.0" in any academic and
non-academic subjects prescribed in his curriculum which he/she
has taken in the University or in any other educational
- Have not repeated a subject in other educational
SECTION 16: Graduation Requirements
16.1 A candidate for graduation shall file his application for
graduation with the University Registrar's Office at the start of
the last semester.
16.2 A student shall be recommended for graduation when he/she
has satisfied all academic and other requirements prescribed by
16.3 No student shall be allowed to graduate from the
University unless he/she has earned therein more than fifty
percent (50%) of the
academic units required in his curriculum.
16.4 A candidate for graduation shall have his deficiencies
made up and his record cleared not later than two weeks before the
end of his last semester.
16.5 No student shall be issued a diploma and a transcript of
records unless he/she has been cleared of all accountabilities.
SECTION 17: University Disciplinary Measures
17.1 Student offences shall be subject to disciplinary measures
by the University.
17.2 The grounds for disciplinary action includes the
17.2.1 Dishonesty, such as cheating during examination, quiz
or test, and plagiarism in connection with any academic work.
Specifically the following acts shall constitute cheating and
shall be punishable here under:
- Unauthorized possession of notes or any material relative
to the examination, particularly when those are actually used;
- Copying from others examination papers or allowing another
to copy from one examination papers;
- Having somebody else take the examination for him (in
which case both shall be liable hereunder);
- Passing as one's own work any assign report, term paper,
case analysis, reaction paper, and the like copied from another.
17.2.2 Carrying of any deadly weapon, such as firearms,
explosives, ice picks, knives, and the like within the
17.2.3 Possession or use of prohibited drugs, such as LSD,
marijuana, heroin, shabu or opiate of any kind;
17.2.4 Tampering with, falsifying or causing the
falsification of any official document like registration cards,
transcripts of record, identification cards, certification, and
other documents of similar nature or purpose;
17.2.5 Brawls on campus or at off-campus school functions;
17.2.6 Direct assault upon the person of any member of the
17.2.7 Theft of or damage to property of the University or of
an individual person;
17.2.8 Vandalism, defacing and littering on campus;
17.2.9 Entering or being on school premises in a state of
17.2.10 Gambling, betting or similar engagement in any game
of chance within the school premises;
17.2.11 Deliberate disruption of an academic function or
school activity which tends to create disorder or disturbance;
17.2.12 Gross acts of disrespect, in word or in deed, which
tend to put any member of the faculty, administration or
no-teaching staff in ridicule or contempt;
17.2.13 Habitual disregard or willful violation of
established policies and regulations, such as the use of the
17.2.14 Hazing in all organizations;
17.2.15 Scandalous display of affection; and
17.2.16 Such other acts unbecoming of a college student as
may herein after are determined by the University authorities.
17.3 Appropriate disciplinary sanctions for non-observance of
the University observance of the University norms shall be
provided. Such sanctions shall take the form of (a) expulsion, (b)
dismissal from the University, (c) suspension, (d) probation, (e)
reprimand, (f) warning, or (g) any other sanctions as maybe
recommended by the Student Disciplinary Board (SDB).
17.4 All offenses shall be reported to the parents or guardian
of the offender through the Guidance and Counseling Office (GCO).
17.5 The disciplinary sanctions governing students who have
violated Section 1.4.3 of the handbook, i.e. the conspicuous
wearing of I.D. at all times on campus, shall be as follows;
First violation: The student's name, ID number, college, year
and section shall be noted down by any official, faculty member,
or security officer and submitted to the GCO for record
Second violation: The student's parents shall be called by
the GCO for conference.
Third violation: The case shall be referred to the SDB
17.6 The disciplinary sanctions governing student's who fail to
bring both ID and registration card (see Section 1.4.6) shall be
First failure: The student shall secure a Student's Entry
Slip (SES) from the Security Post.
Second failure: In addition to getting a copy of the SES,
the student shall be given a letter of advice and interviewed by
the GCO. The student's parents shall be called by the GCO for a
Third failure: The case shall be referred to the Student's
17.7 The disciplinary sanctions governing a student who loses
his ID shall be as follow:
First loss: Warning and fine of twenty-five pesos (PhP 25.00).
Second loss: One-week suspension and fine of fifty pesos (PhP
Third loss: Two-week suspension and fine of seventy-five
pesos (PhP 75.00).
Fourth loss: One-month suspension and fine of ninety pesos (PhP 90.00).
17.8 The disciplinary sanction governing a student who loses
his registration card/ or library card:
First loss: Warning and fine of ten pesos (PhP 10.00).
Second loss: One-week suspension and fine of fifteen pesos (PhP 15.00).
Third loss: Two-week suspension and fine of twenty pesos (PhP 20.00).
Fourth loss: Three-week suspension and fine of twenty-five
pesos (PhP 25.00).
17.9 The disciplinary sanction to which a student proven to
have committed vandalism shall be as follows:
First offense: Warning and restitution of damage University
Second offense: suspension and restitution of damaged
Third offense: Dismissal and restitution of damaged
17.10 The disciplinary sanctions governing students found
guilty of littering shall be as follows:
First offense: Warning.
Second offense: One-week suspension and fine of twenty pesos
Third offense: One-month suspension and fine of fifty pesos (PhP 50.00).
Fourth offense: Dismissal
SECTION 18: Procedure for The Settlement of Complaints/Grievances
18.1 The procedure for the redress and settlement of complaints
and grievances in the University shall conform to due process of
law in order to ensure the highest degree of fairness and justice
to all concerned. To the greatest extent, however, all concerned
should seek all remedies through counseling, arbitration and
amicable settlement of conflicts. In every case, the ultimate aim
shall be the restoration of impaired human dignity and, where
necessary, restoration of material damages. Sanctions and
punishment shall be meted out sparingly, taking into
considerations the capacity of individual to learn and profit from
18.2 The essential processes involve are:
18.2.1 Any concerned or aggrieved party, whether a student or
University personnel, should, as an initial step, seek advise or
consult with an appropriate responsible person, such as a
teacher or an official whose area of responsibility the problem
arouse. Problems, which are psychological in nature, should be
referred directly or through a responsible third party to the
Guidance and Counseling Office.
18.2.2 As much as possible, problems should be solved in the
initial stage of consultation and advice.
18.2.3 Complaints shall be in writing and filed with the
Office of the Dean of Student Affairs (ODSA) in the case of
- Students against students;
- Non-teaching personnel against students;
- Faculty members against students; and with the Legal
Office in the case of complaints against faculty members or
18.2.4 The guidelines for referral shall be:
- Conflicts between two students or student group involving
student-promulgated rules shall be referred by the Dean of
Student Affairs to the appropriate unit of arbitration system of
the Central Student Council (CSC).
- Complaints by a student or a student against a faculty
member or a University employee shall be referred in the like
manner to the Dean of Student Affairs for referral to the proper
academic or administrative unit concerned.
- Complaints by a teacher or University personnel against a
student or student group shall likewise be referred to the Dean
of Student Affairs.
- Complaints by non-student against academic or
administrative personnel shall be referred to the Legal Office.
- Student Disciplinary Board (SDB) shall be composed of two
representative from the students who shall be recommended by the
student council; two from the faculty who shall be recommended
by the faculty club; and one administration who shall be
appointed by the University President. Majority of its
membership shall constitute a quorum necessary for the conduct
of disciplinary proceedings. The presiding officer shall be
elected from among its members.
- The Student Disciplinary Board shall submit to the
President through the Dean of Student Affairs, their findings
and recommendation on any offenses mentioned in paragraph 17.21.
- In all disciplinary proceedings, both complainant/s and
respondent/s shall have the right to counsel of their own choice
to present affidavit and counter affidavit to support their
respective claims or defenses. In all proceedings of the SDB,
the sane shall be summary in nature.
- However, students shall be entitled to the right of due
process in all disciplinary proceedings.
- Prescriptive period, all cases referred to the Student
Disciplinary Board shall be resolved within two weeks.
18.2.5 The academic or administrative unit to which a
complaint is referred shall aim at settling the case through
arbitration and amicable settlement. Where this is not possible,
the unit concerned shall refer the case for proper investigation
to the Legal Office, which shall in turn submits its
corresponding recommendations to the University President.
18.2.6 The decision of the University President shall be
final and executory, unless appeal to higher authorities,
including the Board of Regents. The decision of the Board of
Regents shall be deemed final and executory without prejudice to
the provision of Civil Service Law.
SECTION 19: Student Service and Facilities
19.1 The University exists principally to serve its students
and therefore keeps on strengthening its capability to extend
increasingly better services for their information, assistance,
and well being from the time they are admitted to their eventual
involvement in society.
19.2 The specific services the University offers include the
19.2.1 Selective Admission: The Admissions Office selects the students admitted into the
University to insure quality education. Selective admission is
resorted to due to limitation of budget, facilities and faculty.
19.2.2 Registration: The University Registrar's Office serves the Students during
enrollment and during their entire residency, It also provides
technical services, such as the preparation and issuance of
transcript of records, certifications, clearances, honorable
dismissals and diplomas and evaluates and maintains student
19.2.3 Academic Advisement: The University provides a regular program of consultation
between faculty members and students.
19.2.4 Guidance and Counseling: The Guidance and Counseling Center provides a broad spectrum
of counseling and psychological services designed to assist
students in mobilizing their creative energies and in achieving
more effective personal, social, educational, and vocational
development. It offers the following services: psychological
testing and personality evaluation, academic advising and career
counseling, group counseling, and life planning, peer
counseling, mini-workshops, and training for trainors.
19.2.5 Student Government and Relations: Every PUP students of the Central Student Council and of the
College Student Council, depending on his major area. The ODSA
collaborates with the CSC in the accreditation, as well as in
the proper disbursement and the counting of funds, in settling
the problem of the various student organizations, in conducting
the CSC election, selecting delegates in the different
conferences and similar activities, etc.
19.2.6 Campus Ministry: This is the lead unit in many religious activity inside and
outside the campus. It also serves as coordinator for the
various activities of the different organization or groups in
19.2.7 Alternative Education: This service enhances the
socio-political and economic knowledge and consciousness of
19.2.8 Student Publications: The University, through the ODSA, supervises all publications
undertaken by PUP students. Specifically, the ODSA undertakes a
continuing program to upgrade the student writers; it
coordinates with the adviser(s) and the Board of Examiners to
help determine the composition of the staff of the major student
publications, such as The Catalyst and the Memorabilia through
the holding of qualifying and editorial examinations. It also
regularly extends technical assistance and other publication
services as maybe requested by student publications in the
19.2.9 Cultural/Artistic Activities: Through the Center for Culture and the Arts (CCA), the
University generates interest and participation in
cultural/artistic activities by designing workshops, giving
lectures, staging plays, performing school celebrations, joining
national competitions, presenting exhibits and concerts, and
showing cultural films. It supervises Bagong Himig, Banda
Kawayan, Polysound, Maharlika Dance Artists, Brass Band,
Filipiniana Dance Troupe, Rondalla, LHS Chorale, LHS Drama and
Dance Guild, ADFA Chorale and Sining Lahi State Polyrepertory.
Students are encouraged to join these cultural/ artistic groups.
These groups perform in national and international
conferences, celebration and other functions on invitations by
government and private agencies and other institutions.
19.2.10 Physical development: The PUP has a strong physical education and sports
development program. Its sports facilities includes a spacious
track and field oval, a modern gymnasium, an Olympic-size
swimming pool, and courts/facilities for the various sports and
a new PE building. It encourages its students to try out for
inclusion in its various varsity teams (basketball, volleyball,
soccer, softball, baseball, lawn tennis, table tennis, swimming,
track and field, archery, judo, karate, arnis, gymnastics,
chess, etc.). It expects its students to get actively involved
in intramural competitions.
19.2.11 Scholarship and Financial Assistance: The University provides scholarships and financial assistance
to its deserving students.
19.2.12 Library and Related Services: The PUP has undergraduate libraries at the Mabini Campus,
Sta. Mesa and all its campuses.
- The brochure "Students Library Guidebook"
contains the rules and regulations on the use of the Library and
Book Exchange Center (LEBC).
- The Book rents out textbooks at minimal fees, thereby
enabling students to economize on book purchases.
- The Audio-Visual Center (AVC) has facilities for slide,
opaque and 16 mm film projections, as well as for seminars,
workshops, conferences, meetings, and similar activities
requiring the use of audio-visual facilities. The rules and
regulations on the use of the AVC are contained in "Guide
to the Audio-Visual Center", copies of which may be secured
from the LBEC. Also available for the afore-mentioned purposes
are AV rooms at the South Wing, the C.M. Recto Auditorium, the
CDR, the Alex Marteja Hall and the function rooms at the South
Wing, the PUP Hasmin Building and the PUP NDC Complex.
19.2.13 Other Venues for meetings and similar activities: The different theaters, conference and function rooms in the
University maybe used for conferences, meetings, workshop,
seminars, and the like; there used, however, is subject to the
prior approval by the duly authorized University official.
19.2.14 Medical, Dental, and other Health Services:
The Health and Sanitation Office provides medical, dental,
and other health services to the PUP community and its environs.
Placing emphasis on preventive medicine, the staff encourages
students to seek advice on unusual symptoms and health problems
as early as possible. It encourages students to support the
departments cleanliness and the sanitation programs to prevent
illness and other health problems.
19.2.15 Canteen and Stores: There are canteens and stores in the different campuses of
the University; A. Mabini (main) Campus in Sta. Mesa, M.H. Del
Pilar Campus in Sta. Mesa, J. Rizal Campus in Loyola, Sampaloc
and in the different branches.
19.2.16 Students Mails: The service of distributing mails to students is assign to
(1) Central Records, Mabini Campus and (2) the LBEC at the Annex
Building, Loyola Campus. Three units regularly post names of
students who have letter for delivery. In addition, there is a
post office on the ground floor of the main building, Mabini
Campus, which provides services from 8:00 a.m. to 5:00 p.m.
19.2.17 Variegated Services: Available on Mabini Campus are several pay telephones,
photocopy machines, photo services, parking, and computer
19.2.18 Legal Assistance: The University through its Legal Office, assist students in
need of a certification of good moral character or an affidavit,
as well as those with legal problems, relative to their stay in
19.2.19 Human Rights Education: Through the University Center for Human Rights Education (UCHURE),
the University undertakes his researches and prepares reports on
human rights violation and as well conducts seminars and
symposia on the protection and strengthening of individual and
19.2.20 Research: The Office of Research, Planning and Development helps
students who need the research on the University and its
development and thrust.
The Institute of Social History, the Institute of Labor and
Industrial Relations, the Research Institute for Politics and
Economics, the Research Center for Justice, Peace and Democracy,
the Center for International relations, and the Science and
Technology research and Development Center have been created to
undertake research studies for the guidance of academicians and
19.2.21 Public Affairs: The office of the Public Affairs has several units ready to
serve those who want to:
- Know more about the University and its various
- Have certain materials printed on mimeographed
in the University Printing Press;
- Have certain materials on
student activities publish in the daily newspapers or announce
over the radio or on television;
- Get in touch with certain
government agencies; and
- Conduct seminars on student publications
and campus journalism.
19.2.22 Administrative Services: The Office of Administrative Services helps those who want to
reserve certain rooms for some activities and /or to use
equipment like chairs, tables, sound systems, and the like for
successful conduct of student-initiated projects.
19.2.23 Fiscal Management Services: The Office of Fiscal Management attends to students with
financial business related to their stay in the University. The
Auditors Office issues permits to student organizations
sponsoring fund-raising activities, audits finances and signs
the clearances of students applying for honorable dismissal
and/or their transcripts of records.
19.2.24 Placement: The Placement Office helps graduates of the University get
employed and supplies client companies with highly qualified,
dependable and competent employees. Graduates who have already
been placed but wish to transfer to better-paying jobs may also
avail themselves of the services of the said office.
19.2.25 Alumni Services: The University Administration continues to show increased
concern and to serve PUP graduates to enable them to find their
respective places in the world of work. The Alumni Relations
Office, under the Public Affairs Office, is in close contact and
coordination with the PUP Alumni Association, which is
represented in the Board of Regents.
19.2.26 Board Review Services: Those on the field of Accountancy are provided review
services through the PUP CPA Review Center designed to help them
succeed in the Board Examinations.
SECTION 20: Student Organizations
20.1 The University recognizes the right of students to
organize and to develop creative and responsible leadership; thus,
it encourages students to form, join and participate in student
organizations, clubs, associations, societies, or any other
student group that will suit their legitimate needs, aspirations
20.2 All organizations, clubs, associations, societies, and any
other student group shall be governed by the University Code and
the rules and regulations promulgated pursuant thereto.
20.3 The Office of the Dean of Students Services (ODSS), in
cooperation with the Central Student Council (CSC), shall
coordinate the operations and activities of student organization,
clubs, associations, etc.
20.4 A student organization applying for accreditation shall
submit to the CSC through the Commission on Student Organization
Accreditation (COSOA) following:
20.4.1 Three (3) copies of its constitution and by laws;
20.4.2 Names of at least fifteen (15) of officers and
20.4.3 One (1) year plan of activities; and
20.4.4 Financial clearance from the University Internal
20.5 The CSC through COSOA shall deliberate on the application
and shall determine whether or not the constitution and by-laws
and the plan of activities are in accordance with the University
policies and/ or other rules as may be promulgated by the ODSA,
duly approved by the Vice-President for Student Services and
20.6 Accredited student organizations shall apply for
revalidation within forty-five (45) days from the start of the school year.
Each shall submit the following documents to the CSC through the
20.6.1 Annual report on accomplishments and activities of the
previous year and on-going projects;
20.6.2 Statement of financial condition showing income and
expenditures, assets and liabilities (subject to prior clearance
from the University Internal Auditor);
20.6.3 Amendments to the constitutions and by-laws, if any:
20.6.4 Plan of activities.
20.7 All fund-raising activities undertaken by student
organizations shall be duly approved by the ODSA, University
Committee on Fund-Raising, and University Internal Auditor (UIA).
20.8 The student organizations shall be supervised as follows:
20.8.1 The ODSA or the UIA may require any student
organization to submit its financial statement or cause the
auditing of its finances any time during the year.
20.8.2 The ODSA shall be notified of all the activities of
any student organizations for proper guidance and coordination.
20.8.3 Accredited organizations shall be entitled to
privileges and benefits such as the use of University facilities
as the University and CSC may grant.
20.8.4 The ODSA shall be officially notified of any change in
the set of officers of any student organization.
20.8.5 Posters and notices shall be posted only on freedom
boards or any other locations as may be duly authorized by the
University administration from time to time. The sources/
proponents should be identified in the posters/ notices which
should be noted by the ODSA. Such proponents/sources shall be
held answerable in case of complaints.
SECTION 21: Policies and Guidelines on Campus Publications
21.1 The University's basic policies on student publications
21.1.1 The University recognizes and upholds the right of its
students to the free expression of ideas as embodied in the
Constitution of the Republic of the Philippines.
21.1.2 The University encourages its students to undertake
quality publications for disseminating information, creative
ideas, and results of research, opinions, and constructive
criticism designed to broaden and advance the frontiers of
knowledge and intellectual pursuit.
21.1.3 The University adheres to the universal concept that
the exercise of the freedom of the press is a public trust that
should never be used for unlawful, anti-social or divisive
21.1.4 The University recognizes the vital role of the
student press as a medium of learning and as constructive
instruments for the attainment of the University and national
21.2 All student publications shall strive to:
21.2.1 Represents and advance the general interest, ideals,
aspirations and sentiments of their respective clientele, as
well as those of the University;
21.2.2 Stimulate responsible advocacy and healthy exchange of
idea, and foster understanding and goodwill inside and outside
21.2.3 Serve as free forums for expression and dissemination
of news and views which are of interest to the PUP academic
community and to society at large;
21.2.4 Promote intellectual excellence; and
21.2.5 Bring out the truth.
21.3 Student publications shall be coordinated by the ODSA,
which shall propose from time to time pertinent rules and
regulations for the efficient and efficient management of each
21.4 Student publications shall be cover all printed matters,
such as newspapers, magazines, yearbooks, journals, newsletters,
pamphlets, and the like produced by the student of the University,
primarily for their clientele.
21.5 There shall be student newspapers and annuals in PUP
Manila and in the Branches of the University.
21.5.1 The Catalyst shall be the official student newspaper
of the Polytechnic University of the Philippines. As such, it
shall observe the policies and guidelines on campus
publications. Specific rules and regulations regarding its
management and production are contained in The Catalyst
Guidelines. It shall be funded by the college students of PUP
Manila. The branches may also have their official student
21.5.2 The Memorabilia shall be the official yearbook of the
graduating students of PUP-Manila. It shall be funded by
subscriptions voluntarily paid by graduating students, and shall
observe specific policies contained in the Memorabilia
21.5.3 The PUP Laboratory High School and the different
branches of the University shall, depending upon their
respective funds, determine the frequency of the publications of
their student newspapers. Moreover, taking into considerations
their respective situations, they may adopt the guidelines
governing The Catalyst, or such rules as the University may
promulgate. They may also publish their yearbooks and,
considering their local situations, follow the guidelines
adopted by the Memorabilia.
21.6 The staffers and advisers of official student publications
shall be duly appointed by the University President through the
recommendation of the Editorial Board and endorsed by the dean of
21.7 As a mater of policy, the University encourages the
different colleges and organizations to put out their own student
publications. Any college or organization desiring to print an
independent student publication shall request the Office of the
Vice President for Student and External Affairs through the ODSA.
21.7.1 The publisher of each independent student publication
shall be the sponsoring organization as a whole and shall assume
all responsibilities that devolve upon it.
21.7.2 The staffers and adviser(s) of each independent
student publication shall be chosen in accordance with rules and
procedures promulgated by the OVPSS upon recommendation by the
21.8 The formal proposal accompanying the request for authority
to publish shall indicate therein, among other things, the
21.8.1 Proposed name of the publication;
21.8.2 Name of the sponsoring group;
21.8.3 Specific purpose(s) of the publication;
21.8.4 Proposed composition of the editorial staff, including
staffers' names and status in the University;
21.8.5 Names of proposed adviser(s) and his (their) status in
21.8.6 Complete specifications of the publication;
21.8.7 Editorial policies of the publication;
21.8.8 Proposed budgetary outlay, and
21.8.9 Fund control system.
21.9 Funds collected directly by student groups earmarked for
specific publications shall be managed by student groups
concerned, subject to standard rules of accounting and auditing as
may be required by the University Internal Auditor.
21.10 Printing of official student publications and taking of
pictures for the yearbook may be awarded to a printing press and
photo studio after due compliance with all requirements of law,
rules, and regulations pertinent thereto. As much as possible,
however, the facilities of the University Printing Press should be
utilized. In any case, a copy of the contract for the printing of
any official student publications and/ or taking o photographs in
case an annual shall be furnished the ODSA, Internal Auditor and
the Legal Office through the Student Affairs Office, which ensures
that the stipulations, terms, and conditions of the corresponding
contracts are duly observed.
SECTION 22: Guidelines on Religious Affairs
22.1 All religious activities within the campus, except those
which form part of official programs sponsored by the University
or any of its units, shall be under the sponsorship of an
accredited student organization or a faculty/administrative staff
group and in coordination with the Campus Ministry. The University
encourages ecumenism on the campus.
22.2 The interfaith character of the University chapel shall be
preserved and respected.
22.3 Classrooms or any other facility of the University shall
not be used by any religious group without written permission from
the University authorities concerned.
22.4 Student religious groups shall comply with existing rules
and regulations, as well as those that may be promulgated from
time to time by the ODSA.
SECTION 23: Guidelines on the Presentation of Cultural
23.1 Every proposed cultural program/activity shall be in
pursuit of the objectives of the University.
23.2 Every cultural program/activity to be held in the
University shall have prior clearance from the ODSA.
23.3 Any bonafide faculty, administrative employee, or student
organization that desires to present a cultural program/activity
shall submit the following to the ODSA, through the Center for
Culture and the Arts (CCA): letter of request, tentative program,
production staff, budget estimates, source of funding, and copy of
23.4 The letter of request shall state the title and brief
description of the activity, objective(s), inclusive date and
time, venue of the presentation, and other pertinent information,
It must also bear the signature(s) of the authorized
representative(s) and endorsing/approving head(s) of office(s) or
23.5 The CCA shall act upon the letter of request.
23.5.1 It shall make the necessary recommendation to the ODSA.
23.5.2 It shall inform the requesting organization if the
activity is approved or not.
23.6 The project proponents shall inform the CCA of intended
changes in the project within two days prior to its presentation.
One week after the activity, they shall submit the following
23.6.1 Three (3) copies of the actual program;
23.6.2 At least one (1) picture of the presentation;
23.6.3 Press releases, newspaper reports about the activity,
if any; and
23.6.4 financial report (in the case of a fund-raising
23.7 In the case of a fund-raising activity, the project
proponents shall remit to the CCA fund at least ten percent (10%) of the
Other organizations and agencies outside the University may use
the facilities of the institutions for their activities by
arrangement with the Center for Culture and the Arts and the
Director of Administrative Services subject to existing policies,
rules and regulations of the University.