Polytechnic University of the Philippines

Invitation to Submit Proposals/Quotation for Accreditation: Carbonated and Non-Carbonated Drinks

Tue, 25 Mar 2025 00:00:00 GMT

Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals/quotations for the accreditation and supply of carbonated and non-carbonated drinks to be distributed in various concessionaire locations, canteens in PUP Sta. Mesa, Manila and Satellite Campuses.

The selected provider shall be responsible for supplying and delivering high-quality carbonated and non-carbonated beverages to support the needs of students, faculty, staff, and institutional operations. The required services include:

Supply and Delivery of Beverages
1. Carbonated and non-carbonated drinks, including but not limited to:
  - Soft drinks
  - Juices
  - Iced teas
  - Energy drinks
  - Sports drinks
  - Flavored water
2. Various packaging options (e.g., bottles, cans, tetra packs)
3. Regular and emergency delivery services to designated locations
Equipment and Maintenance (if applicable)
1. Provision of coolers, refrigerators, or vending machines (if required)
2. Regular servicing and maintenance of provided equipment
3. Immediate response to maintenance requests
Quality Assurance:
1. Compliance with national health and safety regulations
2. Regular quality testing and certification of products

Interested providers must submit clear copy of the following documentary requirements:

Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Sanitary Permit;
Product Registration and Certification from Food and Drug Administration (FDA);
Bank Certification (attesting good financial standing) and latest financial statement issued by a CPA;
Location Map of the Business Establishment;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent detailed proposal/documents relative to operation including the following information:?
1. Company Profile:
  - Background and experience in providing carbonated and non-carbonated drinks
  - Relevant certifications and accreditations
  - References from previous clients
2. Service Offering and Specifications:
  - Types, brands and specifications of beverages provided
  - Packaging options and sizes
  - Delivery and maintenance schedules
3. Pricing Structure:
  - Detailed pricing for each product and packaging option
  - Any additional costs (e.g., delivery charges, equipment rental)
  - Payment terms and conditions
4. Quality Assurance and Certifications:
  - Description of quality assurance processes
  - Copies of relevant certifications and recent quality test results?
5. Customer Support:
  - Contact details for the service team
  - Emergency contact information
6. Sustainability Practices:
  - Eco-friendly initiatives in packaging, distribution and waste reduction

Terms of Reference for Carbonated and Non-Carbonated Drinks Provider

These Terms of Reference outlines the requirements and responsibilities for the provision of carbo/non-carbonated beverages by the selected provider in various concessionaire locations, canteens in PUP Sta. Mesa, Manila and Satellite Campuses.

Scope of Services
1. The Provider shall supply carbonated and non-carbonated drinks in various packaging options as required by PUP.
2. The Provider shall ensure timely and regular delivery of products to designated locations.
3. If applicable, the Provider shall supply and maintain any beverage-related equipment such as coolers, dispensers, or vending machines.
4. The Provider shall adhere to all relevant health and safety standards and conduct regular quality testing to ensure product safety and compliance.
Service Requirements
1. The beverages provided must meet all applicable health and safety standards and be free from contaminants.
2. The drinks should be available in a variety of packaging options, including but not limited to bottles, cans, and tetra packs, to suit different distribution needs
3. The Provider shall adhere to the agreed delivery schedule and accommodate emergency delivery requests when necessary.
4. If applicable, the Provider shall regularly service and maintain any beverage-related equipment provided to PUP.
Quality Assurance
1. The Provider must have all relevant certifications and comply with national and local health regulations.
2. Regular quality testing of beverages must be conducted, with results available to PUP upon request.
3. The Provider must comply with all applicable environmental and health regulations regarding beverage safety, packaging, and distribution.
Pricing and Payment
1. The pricing shall be as per the agreed quotation, with a detailed breakdown provided.
2. Payments will be made according to the agreed schedule and terms specified in the contract.
3. Additional costs must be clearly communicated and approved by the PUP prior to being incurred.
Cancellation and Termination
1. Either party may terminate the agreement with a thirty (30) days’ written notice.
2. PUP reserves the right to immediately terminate the contract in the event of a serious breach of terms by the Provider.
Liability and Indemnity
1. The Provider is liable for any harm caused by the beverages supplied due to negligence or failure to comply with health standards.
2. The Provider agrees to indemnify and hold the PUP harmless from any claims, damages, or expenses arising from the provision of services.

Submission Guidelines:

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 30 April 2025 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:

5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Advisory on the Submission of Online Application for Graduation and other Scheduled Activities for Year-end Graduation (Second Semester) A.Y. 2024-2025

Tue, 04 Mar 2025 00:00:00 GMT

Bulletin Board

Graduating students of the Main Campus and other PUP Campuses are hereby informed that the Application for Graduation will commence from March 10 to April 11, 2025. Please ensure all academic deficiencies (Incomplete and Passed grades, Accreditation of Subjects, Temporary Accreditation of currently enrolled subjects) and required documents (PSA Birth Certificate, F137a “Copy for PUP”, Transcript of Records for Transferees with remarks “Copy for PUP”) are completed and submitted on or before June 18, 2025.

Please be guided accordingly.

Schedule of Activities

Year-End Graduation
Second Semester, Academic Year 2024-2025

*Based on University Calendar, Academic Year 2024-2025

DATE	DAY	ACTIVITIES
*March 10 – April 11, 2025	M-F	Online Filing of Application for Year-End Graduation A. Y. 2024-2025. Upload proof of payment of P 150.00 for Second time or more Applications and for students not covered by Republic Act 10931 also known as “Universal Access to Quality Tertiary Education”.
April 11, 2025	F	Deadline of Submission of Online Application for Year-End Graduation, A.Y. 2024-2025
*April 21-27, 2025	M-Sun	Mid-Term and Departmental Examinations
March 14 – May 14, 2025	F-W	Tagging of Deficiencies (Academic and Non-Academic)
*June 9 -15, 2025	M-Sun	Final and Departmental Examinations of Graduating Students
*June 11 – 17, 2025	W-Tu	Online Encoding of Final Grades of Graduating Students for the Second Semester, A.Y. 2024-2025 (PUPSIS)
*June 18, 2025	F	Last day for Graduating Students to CLEAR their Academic and Non-Academic Deficiencies
*June 20, 2025	F	Finalization of Grades of Graduating Students for the Second Semester, A.Y. 2024-2025
*June 29, 2025	Sun	Second Semester Ends
June 12 – August 14, 2025	Th-Th	Issuances of Certificate of Candidacy (COC)
*July 15, 2025	Tu	University Academic Council Meeting
*July 21, 2025	M	Auto Finalization of Grades in PUPSIS, Second Semester, A.Y. 2024-2025
August 15, 2025	F	Printing of Final List of Candidates for Graduation
September 10, 11 and 12, 2025	W-Th-F	Thanksgiving Mass
*September 16, 17, 18, 2025	Tu-W-Th	Year-End Commencement Exercises 2025

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Notice of Vacant Administrative Positions, February 2025

Fri, 28 Feb 2025 00:00:00 GMT

Bulletin Board

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NOTICE OF VACANT POSITIONS

For	:	ALL INTERESTED AND QUALIFIED APPLICANTS
From	:	HUMAN RESOURCE MERIT PROMOTION AND SELECTION BOARD (HRMPSB)
Subject	:	As Stated
Date	:	February 24, 2025

Please be informed that the University President has approved the posting of ninety eight (98) Vacant Administrative Positions including the Board of Regents (BOR) – approved General Guidelines on Selection, Promotion, and Change of Status of Applicants for First-Level and Second-Level Administrative Positions.The HRMPSB shall be accepting applicants for twenty five (25) second level and seventy three (73) first level vacant positions. All interested applicants must satisfy the requirements for eligibility and procedures set forth in the general guidelines.

An applicant must prepare and personally submit two (2) hard copies of the following requirements to the Office of the Vice President for Administration (OVPA) on or before March 28, 2025:

His/Her Letter of Intent addressed to the HRMPSB Chairman indicating the position title and plantilla item number being applied for, provided that the superior is informed in writing of his/her application for promotion or the superior took note of the letter of intent;
Updated Personal Data Sheet (PDS) as of the date provided by the HRMPSB (note: PUP applicants are required to submit HRIS-generated Personal Data Sheet (PDS) while non-PUP applicants shall use CSC Form 212 (Revised 2017);
Work Experience Sheet (Attachment to CS Form No. 212);
Undertaking signed by the applicant and his/her Supervisor (only for positions that will entail transfer to another campus/college/department/office) – see Annex A of E.O. No. 32, s. 2024;
Certification of IPCR rating which cover the periods January to June 2023 and July to December 2023 issued by the HRMD for PUP-applicants OR Annex B of E.O. No. 32, s. 2024 for non-PUP applicants;
Certificate of No Pending Administrative Case issued by the University Legal Counsel Office (ULCO) – for applicants working with other agencies, submission of NBI clearance or its equivalent shall be part of the hiring requirements;
Certificate of Eligibility – for applicants applying for positions that require board/bar certification and the like, a copy of the valid license shall be submitted.
Certificate from Relevant Trainings and Seminars attended or participated in the last three (3) years, if required.

Reminder: Please be informed that incomplete documents will not be accepted until such time that correct and complete documents are provided by the applicant. The correct and complete documents listed may be submitted to Ms. Marica T. Trinidad of the OVPA.

The vacant positions and guidelines are posted at the CSC Website, PUP Website, at the Human Resource Management Department Bulletin Board, and at the designated Bulletin Board of PUP Campuses.

For your information and guidance.

ADAM V. RAMILO, MIR
Chair, Human Resource Merit Promotion and Selection Board

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Advisory on the Requesting for Diploma - 1st copy for October 2024 Graduates

Sat, 18 Jan 2025 00:00:00 GMT

Information Broadcast

Graduates last October 2024 may now request for their DIPLOMA in the Online Document Request System (ODRS) STARTING JANUARY 27, 2025.

If you have already claimed your 1st copy - Transcript of Records and Certificate of Graduation, you may click “DIPLOMA – 1st COPY.” Upload the copy of your TOR as a requirement, pay the 30 pesos for Documentary Stamp Tax (DST) through Landbank Link.Biz Portal and wait for a message through email or in the ODRS stating that your request is READY FOR PICK UP.
If you have not received the 1st copy TOR + Certificate of Graduation, please file request for 1st copy TOR + Certificate of Graduation and Diploma – 1st copy in ODRS, pay the fee of 90 pesos for the Documentary Stamp Tax (DST). All three (3) documents will be released at the same time.
If your first copy of the Transcript of Records (TOR) and Certificate of Graduation is available for pick-up, these documents will be released to you first. Subsequently, you will file the request for your first copy of the Diploma after the TOR and Certificate of Graduation have been issued.
For those who graduated last March 22, 2024, and below, and have yet to receive your Diploma, you may also request for “DIPLOMA – 1st COPY” in the ODRS, provided that you have already claimed your “1st copy - Transcript of Records and Certificate of Graduation.” If not, please request “1st copy TOR + Certificate of Graduation and Diploma – 1^st copy”

Please note that all documents for Bachelor’s Degree graduates from Sta. Mesa Campus should be requested via the ODRS only. Visit this link: http://odrs.pup.edu.ph/ur to request for a document and receive updates.

Please refer to your ODRS claiming voucher for the requirements in claiming requested documents.

Feel free to file a ticket through SINTA for further inquiries about this concern.

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Administrative Applicants for Selection/Promotion: List of All Applicants (First and Second Level as of August 2024)

Wed, 18 Sep 2024 00:00:00 GMT

Bulletin Board

First Level

Second Level

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Student Insurance Policy

Tue, 14 Nov 2023 00:00:00 GMT

Bulletin Board

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Internal Guidelines for Opt-Out and Voluntary Contribution of Students under Republic Act 10931

Mon, 04 Apr 2022 00:00:00 GMT

Bulletin Board

Opt-Out Waiver and Voluntary Contribution Form

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