Polytechnic University of the Philippines

Invitation to Submit Proposals/Quotation for Accreditation: Graduation Related-Academic Regalia /Toga Rental Services

Mon, 09 Mar 2026 00:00:00 GMT

Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals or quotations for accreditation as an Official Academic Gown / Regalia / Toga Rental Service Provider for the PUP Commencement Exercises Academic Years 2025-2026 to 2028-2029 in PUP Mabini Campus and other Campuses.

The selected provider shall supply high-quality academic gowns, regalia, and related accessories, ensuring that graduating students, faculty members, and university officials are properly equipped during official academic ceremonies.

Please include clear copies of the following documents:

A. Legal and Business Requirements

Valid Business Permit
DTI Registration Certificate (for sole proprietorship), or
SEC Registration Certificate (for partnership or corporation), or
Cooperative Development Authority (CDA) Certificate of Registration (if applicable)
BIR Certificate of Registration (Form 2303) and Tax Clearance
Location Map of the Business Establishment and Warehouse/Distribution Facility
Two (2) valid government-issued IDs of the Business Owner or Authorized Representative

B. Operational and Service Compliance Requirements

Description of gown/regalia inventory and available sizes
Description of cleaning, sanitation, and maintenance procedures for academic gowns
Photos of gown samples, storage facility, and inventory system
Description of distribution and retrieval process for students during ceremonies
Description of fitting and sizing procedures
Availability of on-site support staff during graduation ceremonies

C. Financial and Capability Requirements

Latest Audited Financial Statement (signed by a Certified Public Accountant)
Bank Certification attesting financial standing
List of major clients (preferably institutional, commercial, or government clients)
Notarized Sworn Statement that the provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs)

D. Detailed Company Proposal

Company Profile
Background of the company, years of experience in providing academic gown or regalia rental services, organizational structure, and operational capacity.
Inventory and Service Capability
Description of available academic gowns, regalia, caps (mortarboards), tassels, hoods, and related accessories, including quantity, sizing options, and readiness for large-scale academic ceremonies.
Service Offering and Operational Plan
Description of the distribution system, fitting schedules, collection procedures, and on-site support during commencement exercises or university events.
Pricing Proposal
Detailed rental rates for academic gowns, regalia sets, and accessories, including package options, additional service charges (if any), and validity period of the quotation.
Quality Assurance and Maintenance Practices
Description of cleaning, maintenance, repair, and replacement procedures to ensure gowns remain in excellent condition.
Customer Support and Coordination
Designated contact persons, customer service arrangements, and coordination procedures with the University for scheduling, logistics, and event requirements.

Terms of Reference for Graduation Related Regalia/Toga Rental Services

These Terms of Reference outline the requirements and responsibilities of the accredited provider in supplying academic gowns and regalia for PUP graduation ceremonies and official academic events.

Rental Agreement
1. The Academic Gown/Toga available for rent include gowns, caps, hoods, stoles, and other related accessories
  - Complete set (gown, cap with tassel, hood); color black for the gown; hood is color black for the body with satin cloth for the bar; color of hood bar and tassel depends on the course/academic program; no hood for diploma courses
  - Complete set (gown and cap with tassel); color white for gown, cap and tassel Size of gown and cap depends on actual measurement of individual.
2. The rental period begins on the date the academic gown/toga is delivered to the students (at least three days before the date of graduation) and ends on the date the academic gown/toga is returned to the Service Provider.
3. The rented academic gown/toga is for personal use during the graduation ceremony and related events only. The student shall not sublet or allow the use of the academic gown/toga by any other party.
Ordering and Payment
1. Orders must be placed through direct contact with the service providers team at the scheduled date by the RGO.
2. Full payment must be made at the time of order placement unless otherwise agreed in writing.
3. Chosen service providers must collect payment from students and record their names and courses/programs on the registration sheet provided by RGO.
4. The chosen service providers should furnish proof of payment to each student availing of the graduation rites photo and toga rental services.
5. The chosen service providers are required to provide the University, through the RGO, a copy of the student’s proof of payment.
6. Prices for rental items are as listed on our website or provided in the quotation.
Delivery and Return
1. The chosen service provider will deliver the academic gown/toga to the designated place and schedule provided by the RGO.
2. The student must return the academic gown/toga by the agreed return date. Late returns may incur additional charges.
3. Toga rental deposit to be refunded to students upon return of toga one or two days after graduation rites.
4. Academic Gown/Toga must be returned in good condition. The student/dignitaries is responsible for any damage beyond normal wear and tear.
Fitting and Adjustments
1. Fitting sessions may be provided as part of the rental service. Details of fitting sessions will be arranged at the time of order.
2. Minor adjustments may be made to ensure proper fit. Any major alterations are prohibited.
Cancellation and Refunds
1. Orders may be canceled up to two days before the delivery date for a full refund.
2. Cancellations made after this period may incur a cancellation fee.
3. Refunds will be processed within seven (7) business days of order cancellation.
4. Refunds will be issued to the original method of payment.
Liability and Indemnity
1. The chosen service provider is not liable for any injury, loss, or damage arising from the use of the rented academic gown/toga.
2. The student/dignitaries agree to indemnify and hold the service provider harmless from any claims, damages, or expenses arising from the student's use of the academic gown/toga.
Others
1. Students are not required to rent their academic gown/ toga from the service provider selected by the University; they are free to choose their toga provider but subject to aforesaid toga specifications.
2. Schedule and venue of academic gown/toga distribution to graduating students, as well as the registration for availment of graduation rites photos, shall be determined and announced by the University through the RGO.
3. Availing of these University-provided graduation-related services is voluntary; students may or may not opt for the graduation academic gown/toga rental services.
Cancellation and Termination
1. Either party may terminate the agreement with a thirty (30) days’ written notice.
2. PUP reserves the right to terminate the agreement immediately in case of failure to deliver agreed services or breach of contractual obligations.
Liability and Indemnity
1. The Provider shall be responsible for any service failure that affects the conduct of university ceremonies.
2. The Provider agrees to indemnify and hold the Polytechnic University of the Philippines harmless from any claims, damages, or liabilities arising from the provision of services.

Submission Guidelines

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 05 April 2026 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:
5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Invitation to Submit Proposals/Quotation for Accreditation: Carbonated and Non-Carbonated Drinks

Mon, 09 Mar 2026 00:00:00 GMT

Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals or quotations for accreditation as an Official Supplier of Carbonated and Non-carbonated Beverages to be distributed in various concessionaire locations and canteens within PUP Sta. Mesa, Manila and its Satellite Campuses.

The selected provider shall be responsible for supplying and delivering quality carbonated and non-carbonated beverages to support the needs of students, faculty members, administrative personnel, and institutional operations.

A. Legal and Business Requirements

Valid Business Permit
DTI Registration Certificate (for sole proprietorship), or
SEC Registration Certificate (for partnership or corporation), or
Cooperative Development Authority (CDA) Certificate of Registration (if applicable)
BIR Certificate of Registration (Form 2303) and Tax Clearance
Location Map of the Business Establishment and Warehouse/Distribution Facility
Two (2) valid government-issued IDs of the Business Owner or Authorized Representative

B. Regulatory, Sanitary, and Product Compliance Requirements

Valid Sanitary Permit issued by the Local Health Office
Food and Drug Administration (FDA) License to Operate (LTO) as Manufacturer, Importer, or Distributor of Food Products (if applicable)
FDA Certificate of Product Registration (CPR) for beverage products supplied
Product Specifications and Ingredient Information for beverages offered
Description of storage, handling, and distribution procedures to ensure product quality and safety
Photos of storage facility, warehouse, or distribution vehicles
Product samples or product catalogue, if required during evaluation

C. Financial and Capability Requirements

Latest Audited Financial Statement (signed by a Certified Public Accountant)
Bank Certification attesting financial standing
List of major clients (preferably institutional, commercial, or government clients)
Notarized Sworn Statement that the provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs)

D. Detailed Company Proposal

Company Profile
Background of the company, number of years in operation, organizational structure, and operational capacity relevant to beverage supply and distribution.
Supply and Delivery Capability
Description of supply capacity, distribution system, delivery vehicles, logistics arrangements, and service coverage areas.
Product and Service Offering
Types of carbonated and non-carbonated beverages offered (e.g., soft drinks, juices, iced teas, energy drinks, sports drinks, flavored water), available packaging options (bottles, cans, tetra packs), and proposed delivery schedules.
Pricing Proposal
Detailed product price list, delivery charges (if any), discounts or institutional pricing, and validity period of the quotation.
Quality Assurance and Safety Practices
Description of product quality assurance procedures, storage and handling practices, compliance with FDA and food safety regulations, and product traceability systems.
Customer Support and Contact Information
Designated contact persons, service hotline or support channels, and emergency contact details for operational coordination.
Sustainability and Environmental Practices
Use of eco-friendly packaging, waste reduction initiatives, and participation in recycling or environmental programs.

Terms of Reference for Carbonated and Non-Carbonated Drinks Provider

These Terms of Reference outlines the requirements and responsibilities for the provision of carbo/non-carbonated beverages by the selected provider in various concessionaire locations, canteens in PUP Sta. Mesa, Manila and Campuses.

Scope of Services
1. The Provider shall supply carbonated and non-carbonated drinks in various packaging options as required by PUP.
2. The Provider shall ensure timely and regular delivery of products to designated locations.
3. If applicable, the Provider shall supply and maintain any beverage-related equipment such as coolers, or dispensers.
4. The Provider shall adhere to all relevant health and safety standards and conduct regular quality testing to ensure product safety and compliance.
Service Requirements
1. The beverages provided must meet all applicable health and safety standards and be free from contaminants.
2. The drinks should be available in a variety of packaging options, including but not limited to bottles, cans, and tetra packs, to suit different distribution needs
3. The Provider shall adhere to the agreed delivery schedule and accommodate emergency delivery requests when necessary.
4. If applicable, the Provider shall regularly service and maintain any beverage-related equipment provided to PUP.
Quality Assurance
1. The Provider must have all relevant certifications and comply with national and local health regulations.
2. Regular quality testing of beverages must be conducted, with results available to PUP upon request.
3. The Provider must comply with all applicable environmental and health regulations regarding beverage safety, packaging, and distribution.
Pricing and Payment
1. The pricing shall be as per the agreed quotation, with a detailed breakdown provided.
2. Payments will be made according to the agreed schedule and terms specified in the contract.
3. Additional costs must be clearly communicated and approved by the PUP prior to being incurred.
Cancellation and Termination
1. Either party may terminate the agreement with a thirty (30) days’ written notice.
2. PUP reserves the right to immediately terminate the contract in the event of a serious breach of terms by the Provider.
Liability and Indemnity
1. The Provider is liable for any harm caused by the beverages supplied due to negligence or failure to comply with health standards.
2. The Provider agrees to indemnify and hold the PUP harmless from any claims, damages, or expenses arising from the provision of services.

Submission Guidelines

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 05 April 2026 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:
5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

Invitation to Submit Proposals/Quotation for Accreditation: Ice Service Provider/Supplier

Mon, 09 Mar 2026 00:00:00 GMT

Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), hereby invites qualified, reputable, and legally registered ice manufacturers, distributors, and suppliers to submit proposals and quotations for accreditation as the Official Ice Service Provider/Supplier for various concessionaires, food service operators, academic units, administrative offices, and institutional operations at the PUP Mabini Campus, Sta. Mesa, Manila, and its Satellite Campuses.

This accreditation aims to ensure the continuous, safe, sanitary, and reliable supply of food-grade ice products to support the operational requirements of University concessionaires, institutional units, academic activities, and official University functions at the PUP Mabini Campus, Sta. Mesa, Manila, and its Satellite Campuses.

The accredited Ice Service Provider/Supplier shall be included in the University’s official pool of accredited suppliers authorized to supply ice products to concessionaires, food operators, and authorized University units, subject to compliance with University policies, sanitation standards, and applicable national regulations.

Please include clear copies of the following documents:

A. Legal and Business Requirements

Valid Business Permit
DTI Registration Certificate (for sole proprietorship), or
SEC Registration Certificate (for partnership or corporation), or
Cooperative Development Authority (CDA) Certificate of Registration (if applicable)
BIR Certificate of Registration (Form 2303) and Tax Clearance
Location Map of Business Establishment and Production Facility
Two (2) valid government-issued IDs of the Business Owner or Authorized Representative

B. Regulatory, Sanitary, and Product Compliance Requirements

Valid Sanitary Permit issued by the Local Health Office
Water Potability Test Result issued by a DOH-accredited laboratory
FDA License to Operate (LTO) or equivalent certification, if applicable
Description of ice production process and sanitation procedures
Photos of production facility, storage area, and delivery vehicles
Sample ice products or facility inspection availability (if required during evaluation)

C. Financial and Capability Requirements

Latest Audited Financial Statement (signed by Certified Public Accountant)
Bank Certification attesting financial standing
List of major clients (preferably institutional, commercial, or government clients)
Notarized Sworn Statement that the provider is not blacklisted or barred from any government transaction

D. Detailed Company Proposal

Company Profile (background, years of operation, and operational capacity)
Production and Delivery Capability (production volume, delivery vehicles, service coverage)
Product and Service Offering (types of ice, packaging options, and delivery schedule)
Pricing Proposal (unit price, delivery charges if any, and validity of quotation)
Quality Assurance and Sanitation Practices
Customer Support and Contact Information

Terms of Reference for Ice Provider/Supplier

This Terms of Reference outlines the requirements and responsibilities for the provision of food-grade Ice Product Supplies for PUP Offices, Canteens, Food Concessionaires, Events, and various Campuses.

Scope of Services
1. The Provider shall supply food-grade ice products, including tube ice, cube ice, crushed ice, or block ice, as required by concessionaires and authorized University units.
2. The Provider shall ensure that all ice products are manufactured using potable water and are safe for human consumption.
3. The Provider shall ensure proper sanitary handling, packaging, storage, and transport of ice products.
4. The Provider shall deliver ice products to designated locations within PUP campuses based on agreed schedules.
5. The Provider shall maintain adequate production capacity, delivery capability, and personnel to support operational requirements.
Quality Assurance and Regulatory Compliance
1. The Provider shall comply with all applicable health, sanitation, and food safety regulations.
2. The Provider shall maintain valid sanitary permits, business permits, and other required licenses.
3. The Provider shall ensure that production, storage, and delivery practices meet regulatory and sanitation standards.
4. The Provider shall allow inspection and verification by authorized University representatives, when necessary.
Operational Capability and Service Requirements
1. ?The Provider shall ensure timely, reliable, and consistent supply of ice products.
2. The Provider shall maintain clean and sanitary delivery vehicles and storage equipment.
3. The Provider shall coordinate with concessionaires and the Resource Generation Office on delivery schedules and service requirements.
4. The Provider shall inform the University of any operational issues affecting supply or delivery.
Pricing and Payment
1. The Provider shall submit a complete price quotation indicating unit price and applicable charges.
2. All pricing shall be subject to review and approval by the University.
3. Payment terms and conditions shall be specified in the Memorandum of Agreement (MOA) or service contract.
4. The Provider shall disclose all applicable charges, and no additional fees shall be imposed without prior approval.
5. Any price adjustment shall be subject to review and approval by the University.
Grounds for Suspension or Revocation
1. Accreditation may be suspended or revoked for failure to comply with health, safety, and sanitation regulations.
2. Accreditation may be revoked for submission of false or incomplete documents.
3. Accreditation may be revoked for failure to meet service requirements or violation of University policies.

Submission Guidelines

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 05 April 2026 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:
5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph

View this announcement in PUPWebSite

FMO Memo No. 1 s. 2026: Permanent Suspension of Payments via OnColl Payment Slip

Wed, 28 Jan 2026 00:00:00 GMT

Information Broadcast

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2025-2026 PUP Student Insurance Policy

Mon, 26 Jan 2026 00:00:00 GMT

Bulletin Board

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Notice of Vacant Administrative Positions, January 2026

Fri, 23 Jan 2026 00:00:00 GMT

Bulletin Board

View all documents

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Mid-Year Graduation, First Semester, Academic Year 2025-2026

Fri, 03 Oct 2025 00:00:00 GMT

Information Broadcast

Advisory on the Opening of Online Application for Graduation for Mid-year Graduation (First Semester) A.Y. 2025-2026

Attention Graduating Students:

The Application for Graduation for the Main Campus and all Campuses will open from October 6-31, 2025.

All graduating students are urged to address any academic deficiencies (e.g., Incomplete/Passed grades, Accreditation of Courses, Temporary Accreditation of enrolled courses) and submit all required documents (e.g., PSA Birth Certificate, F137a "Copy for PUP", Transcript of Records for Transferees with "Copy for PUP" remarks, etc.) to successfully apply.

Please ensure timely processing.

Thank you.

Schedule of Activities

*Based on University Calendar, Academic Year 2025-2026

DATE	DAY	ACTIVITIES
*October 6 – 31, 2025	M-F	Online Filing of Application for Mid-Year Graduation A. Y. 2025-2026. Upload proof of payment of P 150.00 for Second time or more Applications and for students not covered by Republic Act 10931 also known as “Universal Access to Quality Tertiary Education”.
October 31, 2025	F	Deadline of Submission of Online Application for Mid-Year Graduation, A.Y. 2025-2026
*October 20-25, 2025	M-Sat	Mid-Term and Departmental Examinations
October 13 – November 28, 2025	M-F	Tagging of Deficiencies (Academic and Non-Academic)
*December 15-20, 2025	M-Sat	Final and Departmental Examinations of Graduating Students
*January 5-8 2026	M-Th	Online Encoding of Final Grades of Graduating Students for the First Semester, A.Y. 2025-2026 (PUPSIS)
*January 9, 2026	F	Last day for Graduating Students to CLEAR their Academic and Non-Academic Deficiencies
*January 10, 2026	Sat	Auto-Finalization of Grades of Graduating Students for First Semester, A.Y. 2025-2026
*January 17, 2026	Sat	First Semester Ends
January 8 – January 30, 2026	Th-F	Printing of Certificate of Candidacy (COC)
*January 30, 2026	F	Auto-Finalization of grades in PUPSIS for the First Semester, A.Y. 2025-2026
February 9, 2026	M	Printing of Final List of Candidates for Graduation
*February 10, 2026	Tu	University Academic Council Meeting
March 3, 2026	Tu	Thanksgiving Mass
*March 4, 2026	W	Mid-Year Commencement Exercises 2026

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Notice of Vacant Administrative Positions, August 2025

Wed, 27 Aug 2025 00:00:00 GMT

Bulletin Board

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Internal Guidelines for Opt-Out and Voluntary Contribution of Students under Republic Act 10931

Mon, 04 Apr 2022 00:00:00 GMT

Bulletin Board

Opt-Out Waiver and Voluntary Contribution Form

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