Polytechnic University of the Philippines

Advisory on the Requesting for Diploma - 1st copy for October 2024 Graduates

Sat, 18 Jan 2025 00:00:00 GMT

Information Broadcast

Graduates last October 2024 may now request for their DIPLOMA in the Online Document Request System (ODRS) STARTING JANUARY 27, 2025.

If you have already claimed your 1st copy - Transcript of Records and Certificate of Graduation, you may click “DIPLOMA – 1st COPY.” Upload the copy of your TOR as a requirement, pay the 30 pesos for Documentary Stamp Tax (DST) through Landbank Link.Biz Portal and wait for a message through email or in the ODRS stating that your request is READY FOR PICK UP.
If you have not received the 1st copy TOR + Certificate of Graduation, please file request for 1st copy TOR + Certificate of Graduation and Diploma – 1st copy in ODRS, pay the fee of 90 pesos for the Documentary Stamp Tax (DST). All three (3) documents will be released at the same time.
If your first copy of the Transcript of Records (TOR) and Certificate of Graduation is available for pick-up, these documents will be released to you first. Subsequently, you will file the request for your first copy of the Diploma after the TOR and Certificate of Graduation have been issued.
For those who graduated last March 22, 2024, and below, and have yet to receive your Diploma, you may also request for “DIPLOMA – 1st COPY” in the ODRS, provided that you have already claimed your “1st copy - Transcript of Records and Certificate of Graduation.” If not, please request “1st copy TOR + Certificate of Graduation and Diploma – 1^st copy”

Please note that all documents for Bachelor’s Degree graduates from Sta. Mesa Campus should be requested via the ODRS only. Visit this link: http://odrs.pup.edu.ph/ur to request for a document and receive updates.

Please refer to your ODRS claiming voucher for the requirements in claiming requested documents.

Feel free to file a ticket through SINTA for further inquiries about this concern.

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Invitation to Submit Proposals or Quotations for Graduation Photo Services

Wed, 30 Oct 2024 00:00:00 GMT

Bulletin Board

Invitation to Submit Proposals or Quotations for Portrait, Graduation Rites, and TOR Photo Services relative to the Senior High School Graduation, Mid-Year and Year-End Commencement Exercises in PUP Main and other Branches and Campuses for the Academic Year 2024-2025

The Polytechnic University of the Philippines (PUP), through its Resource Generation Office (RGO), invites qualified suppliers/providers to submit proposals or quotations for the services and products required for the 2024-2025 Senior High School Graduation, Mid-Year and Year End Commencement Exercises across PUP Main, branches, and campuses.

Anticipating an attendance of over 25,000 students spanning Bachelor, Masters, Doctorate levels, and Senior High School, the ceremonies are scheduled for April and October 2025.

All Proposal/Letter of Intent, Quotation, and Portfolio should be sealed separately and submitted to the Resource Generation Office (RGO) located at the 2nd Floor Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila.

Please include clear photocopy of the following documentary requirements:

Company/Business Profile;
Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives
Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent documents relative to operation such as:
- Portfolio
- Customer Service Report
- Equipment and Resources Report
- References and Reviews from previous/current clients
- Clear breakdown of services offered and associated fees
- Liability insurance coverage

Specifications and Terms of Reference:

A. Graduation Portrait Photo

One (1) piece of 8x10 Toga Print and Four (4) pieces of Wallet Size Toga Print.

B. Photo for Transcript of Records (TOR) (Mandatory) - Undergraduate and Graduate Courses

The photograph should be colored, consisting of 2 pieces, sized at 2 inches x 2 inches (51 mm x 51 mm).
The photo-print should exhibit clarity and a continuous-tone quality. It should display a full face with a front view (proper head size and position, centered head within the frame, no hair in front of the hood for females).
The background must be plain, devoid of distracting shadows on the face or the background.
In JPEG (.jpg) file format; 600x600 pixels
The photograph must be high quality (No Visible Dot Pattern, Properly Focused, Non-Discernible Pixels).
Each photograph should have an individual filename (e.g., cabacis_mylin.jpg).
Soft/Digital copies of the photographs should be saved on USBs, with 2 copies and to be forwarded directly to the University Registrar Office
Material should be Linen Photo Paper – with a mesh texture for durability, resistant to smudging, moisture, and fading over time.

C. Photo Services for Graduation Rites (Receiving of Dummy Diploma/Hooding for Masters and Doctorate Levels)

Two (2) pieces of 5 inches x 7 inches colored pictures with a footer caption, printed on glossy paper.
A Transaction List should be submitted to the RGO within a day after the scheduled photoshoot for the Main Campus and the following day for Branches and Campuses.
Pictures in both hard and soft copies should be delivered to RGO, sorted by college/course/program, within fifteen (15) working days after the graduation rites.
Students may or may not choose to utilize this service.
For Senior High School – apart from the graduation rites photo, a class picture (2 pieces of 5x7 colored images with a footer caption) for Grade 11 and Grade 12 levels is required.
Material should be Linen Photo Paper – with a mesh texture for durability, resistant to smudging, moisture, and fading over time.

D. Others

Payment Collection and Proof: Service providers will collect payments from students, recording names and courses/programs on RGO-provided registration sheets. Proof of payment must be provided to students, with a copy submitted to the University via RGO.
Optional Services: These graduation-related services are optional; students may choose to use or forego them.
Further details will be provided upon submission of required documents.

To seek further information, kindly contact the RGO at 5335-1787/5335-1777 loc. 350 or 5335-1785 (direct line).

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Guidelines for Online Payments Transfers to PUP Accounts

Fri, 20 Sep 2024 00:00:00 GMT

Information Broadcast

OFFICE MEMORANDUM NO. 04
Series of 2024

TO:                  ALL CONCERNED
FROM:            CATHERINE C. OPOSA, Director
DATE:              September 18, 2024
SUBJECT:        GUIDELINES FOR ONLINE PAYMENTS TRANSFERS TO PUP ACCOUNTS

This memorandum serves as a reminder regarding the preferred payment transfer methods to PUP Accounts.

eWallet Usage:
Please be advised that the Fund Management Office strongly discourages the use of eWallets (e.g., Gcash, Maya) for payments thru Fund Transfers to PUP Accounts. These platforms have system limitations that may lead to delays and require additional verification from Land Bank.
Online Banking Transfers:
When using online banking services other than Land Bank, please use PESONET as the third-party channel for payment transfers. This helps ensure timely processing and reduces the need for further verification, which could otherwise delay the issuance of official receipts.
Payment Instructions:
For detailed instructions on Tuition fees and ODRS payments through the Land Bank LinkBiz.Portal, please refer to the instructional videos available at the following links:
- ODRS - https://www.facebook.com/ThePUPOfficial/videos/385774630279503
- SIS New Student – https://www.facebook.com/ThePUPOfficial/videos/1584627498600485
- SIS Old Student - https://www.facebook.com/ThePUPOfficial/videos/761369734990117

For your information and proper guidance.

Noted by:

ALBERTO C. GUILLO, MS (Stat) MA (Econ)
Vice President for Planning and Finance

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Administrative Applicants for Selection/Promotion: List of All Applicants (First and Second Level as of August 2024)

Wed, 18 Sep 2024 00:00:00 GMT

Bulletin Board

First Level

Second Level

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Notice of Vacant Administrative Positions, March 2024

Thu, 21 Mar 2024 00:00:00 GMT

Bulletin Board

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FOR	:	ALL INTERESTED AND QUALIFIED APPLICANTS
FROM	:	HUMAN RESOURCE MERIT PROMOTION AND SELECTION BOARD (HRMPSB)
SUBJECT	:	As Stated
DATE	:	March 21, 2024

Please be informed that the University President has approved the posting of one hundred seven (107) Vacant Administrative Positions including the Board of Regents (BOR) – approved 2017 General Guidelines on Selection, Promotion and Change of Status of Applicants for First and Second Level Administrative Positions in PUP.

The HRMPSB shall be accepting applicants for thirty (30) second-level and seventy-seven (77) first-level vacant positions. All interested applicants must satisfy the requirements for eligibility and procedures set forth in the general guidelines.

Please be guided by the following:

An Applicant

must identify the Position, Parenthetical Title, and Place of Assignment he/she is applying for;
must have at least Very Satisfactory performance rating in the last two (2) Rating Periods referred to in item 3c of the General Guidelines (IPCR rating) which cover the periods July to December 2022 and January to June 2023;
must not have been issued two (2) notices of habitual tardiness in the last two (2) rating periods as referred to in item 3f of the General Guidelines which cover the periods January to June 2023 and July to December 2023;
must submit two (2) copies of the application letter addressed to the HRMPSB Chair with complete supporting documents (except Certificate of Physically Fit to Work and NBI Clearance referred to in item 4a of the General Guidelines*) to the Human Resource Merit Promotion and Selection Board (Ms. Jeanette C. Dordas, Ms. Portia Margarita R. Reyes or Mr. Rodrigo R. Quilingan) on or before April 5, 2024.

PUP applicants are required to submit HRIS-generated Personal Data Sheet (PDS) while non-PUP applicants shall use CSC Form 212 (Revised 2017).

*the submission of Certificate of Physically Fit to Work and NBI Clearance are only required upon approval/selection of the applicant to the position applied for.

The vacant positions and guidelines are posted at the CSC Website, PUP Website, the Human Resource Management Department Bulletin Board, the College of Engineering Bulletin Board, the M.H. Del Pilar Campus Bulletin Board, and at the designated Bulletin Board of PUP Branches and Campuses.

For your information and guidance.

ADAM V. RAMILO, MIR
Chair, Human Resource Merit Promotion and Selection Board

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Internal Guidelines for Opt-Out and Voluntary Contribution of Students under Republic Act 10931

Mon, 04 Apr 2022 00:00:00 GMT

Bulletin Board

Opt-Out Waiver and Voluntary Contribution Form

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