Polytechnic University of the Philippines

Invitation to Submit Proposals or Quotations for Qualified Suppliers or Providers

Thu, 17 Jul 2025 00:00:00 GMT

Bulletin Board

Invitation to Submit Proposals or Quotations for Qualified Suppliers / Providers of College and other Academic Uniforms for High School, Colleges, Faculty and Administrative Departments in PUP System for the Academic Year 2025-2026

The Polytechnic University of the Philippines (PUP), through its Resource Generation Office (RGO), cordially invites qualified and reputable suppliers or service providers to submit formal proposals or quotations for the supply and delivery of college and other academic uniforms for high school and college students, faculty members, and administrative personnel of the PUP System.

PUP seeks a service provider with proven capability, experience, and commitment to delivering high-quality, customized uniforms and related services. The scope of work includes, but is not limited to, the following:

Supply of Uniforms:
- Various types of uniforms for students, faculty, and staff (e.g., blazers, shirts, trousers, skirts, ties)
- Different sizes and customization options
- Uniform accessories as needed (e.g., badges, belts)
Fitting and Sizing Services:
- On-site fitting sessions for accurate sizing
- Custom tailoring services for non-standard sizes
Delivery and Distribution:
- Timely delivery of uniforms to the designated locations
- Distribution support as required
Additional Services:
- Alteration services post-delivery
- Emergency support for last-minute adjustments or additional orders

Please include a clear copy of the following documentary requirements:

Business Permit;
DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
Tax Clearance/ BIR Registration Certificate;
Two (2) valid government-issued ID of the registered business owner/s;
Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
Latest audited financial statement; and
Other pertinent detailed proposal/documents relative to operation including the following information:
1. Company/Business Profile:
  - Background and experience in providing uniform services
  - Relevant certifications ad accreditations
  - References from previous clients
2. Service Offering and Specifications:
  - Detailed description of the uniforms provided (materials, design,
  - Size range and customization options
  - Additional services offered
3. Pricing:
  - Itemized pricing for each type of uniform and accessory
  - Any additional costs (e.g., fitting sessions, delivery charges)
  - Payment terms and conditions
4. Delivery and Collection Plan:
  - Proposed timeline for fitting sessions, delivery, and collection
  - Logistics and handling procedures
5. Quality Assurance and Certifications:
  - Description of quality assurance process
  - Copies of relevant certifications
6. Customer Support:
  - Contact details for the service team
  - Emergency contact information for the day of the event
7. Sustainability Practices:
  - Any eco-friendly practices in the manufacturing, packaging and delivery

Outlined below are the specifications and terms of reference for the products/services offering:

Scope of Services
1. The Provider shall supply various types of college uniforms as specified by the PUP.
2. The Provider shall offer sizing and customization options to accommodate all students, faculty, and staff.
3. The Provider shall ensure timely delivery and distribution of uniforms to designated locations.
Service Requirements
1. Uniforms must meet the quality standards specified by the PUP including materials, design, and durability.
2. The Provider shall conduct on-site fitting sessions to ensure accurate sizing.
3. The Provider shall adhere to the agreed delivery schedule and accommodate any emergency requests for additional uniforms.
Quality Assurance
1. The Provider must possess all relevant certifications and comply with national and local regulations.
2. Regular quality testing must be conducted, with results available to the PUP upon request.
3. The Provider must comply with all applicable environmental and safety regulations.
Pricing and Payment
1. The pricing shall be as per the agreed quotation, with a detailed breakdown provided.
2. Payments will be made according to the agreed schedule and terms specified in the contract.
3. The chosen service providers must assist in collecting student information, including names and courses/programs, by having students register on the official registration sheet provided by the RGO.
4. All payments for college and/or academic uniforms must be made directly to the University through the Fund Management Office (FMO). The chosen service providers are not authorized to collect any payment directly from students.
5. Upon confirmation of payment from the FMO, the service provider shall furnish the corresponding uniform supplies to students. The University, through the RGO, will provide the chosen service providers with an official copy of the list of students who have completed payment.
6. Any additional costs must be clearly communicated and approved by the Client prior to being incurred.
Cancellation and Termination
1. Either party may terminate this agreement by providing thirty (30) days’ written notice to the other party.
2. The PUP reserves the right to terminate the agreement immediately in the event of a serious breach of terms by the Provider.
Liability and Indemnity
1. The Provider is liable for any defects in the uniforms supplied due to negligence or failure to comply with the specified standards.
2. The Provider agrees to indemnify and hold the PUP harmless from any claims, damages, or expenses arising from the provision of services.
Others
1. Students are not required to avail the college and/or academic uniforms from the service provider selected by the University; they are free to choose their uniform provider but subject to aforesaid specifications.
2. Availing of these University-provided college and/or academic uniform services is voluntary; students may or may not opt to avail for the college and/or academic uniform services

All Proposals/Letters of Intent, Quotations, and Portfolios must be individually sealed and submitted to the Resource Generation Office (RGO), located on the 2nd Floor of the Dome, Main Building, PUP Mabini Campus, Anonas Street, Sta. Mesa, Manila.

To seek further information, kindly contact the RGO at 5335-1787/5335-1777 loc. 350 or 5335-1785 (direct line). You may also contact us through email at rgo@pup.edu.ph.

View this announcement in PUPWebSite

Administrative Applicants for Selection/Promotion: List of Qualified Applicants Batch 1 (First and Second Level)

Tue, 01 Jul 2025 00:00:00 GMT

Bulletin Board

First Level

Second Level

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Administrative Applicants for Selection/Promotion: List of Eligible Applicants (First and Second Level as of June 2025)

Thu, 26 Jun 2025 00:00:00 GMT

Bulletin Board

First Level

Second Level

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Administrative Applicants for Selection/Promotion: List of All Applicants (First and Second Level as of May 2025)

Wed, 28 May 2025 00:00:00 GMT

Bulletin Board

First Level

Second Level

View this announcement in PUPWebSite

Important Announcement for Our Mid-Year Graduates

Mon, 07 Apr 2025 00:00:00 GMT

Information Broadcast

We are pleased to announce that Mid-Year Graduates of AY 2024-2025 can now begin filing requests for their 1st copy TOR + Certificate of Graduation via the Online Document Request System (ODRS): odrs.pup.edu.ph.

For Baccalaureate (undergraduate) degrees from the Main Campus, the Office of the University Registrar will commence processing these requests on April 2, 2025.

To ensure immediate processing, please upload the following complete requirements:

Certificate of Candidacy
General Clearance
Receipt before graduation
- Proof of Payment for those not covered by RA 10931 – Free Education Law
- ODRS voucher for those covered by RA 10931 – Free Education Law
2 x 2 TOR Picture Wearing Toga

Request with lacking requirements will not be processed. Please ensure all requirements are uploaded correctly.

NOTE:

You have two options to receive your credentials once processed:

PICK-UP your documents.
DELIVERY of your documents through courier service.

Thank you.

View this announcement in PUPWebSite

Advisory on the Submission of Online Application for Graduation and other Scheduled Activities for Year-end Graduation (Second Semester) A.Y. 2024-2025

Tue, 04 Mar 2025 00:00:00 GMT

Bulletin Board

Graduating students of the Main Campus and other PUP Campuses are hereby informed that the Application for Graduation will commence from March 10 to April 11, 2025. Please ensure all academic deficiencies (Incomplete and Passed grades, Accreditation of Subjects, Temporary Accreditation of currently enrolled subjects) and required documents (PSA Birth Certificate, F137a “Copy for PUP”, Transcript of Records for Transferees with remarks “Copy for PUP”) are completed and submitted on or before June 18, 2025.

Please be guided accordingly.

Schedule of Activities

Year-End Graduation
Second Semester, Academic Year 2024-2025

*Based on University Calendar, Academic Year 2024-2025

DATE	DAY	ACTIVITIES
*March 10 – April 11, 2025	M-F	Online Filing of Application for Year-End Graduation A. Y. 2024-2025. Upload proof of payment of P 150.00 for Second time or more Applications and for students not covered by Republic Act 10931 also known as “Universal Access to Quality Tertiary Education”.
April 11, 2025	F	Deadline of Submission of Online Application for Year-End Graduation, A.Y. 2024-2025
*April 21-27, 2025	M-Sun	Mid-Term and Departmental Examinations
March 14 – May 14, 2025	F-W	Tagging of Deficiencies (Academic and Non-Academic)
*June 9 -15, 2025	M-Sun	Final and Departmental Examinations of Graduating Students
*June 11 – 17, 2025	W-Tu	Online Encoding of Final Grades of Graduating Students for the Second Semester, A.Y. 2024-2025 (PUPSIS)
*June 18, 2025	F	Last day for Graduating Students to CLEAR their Academic and Non-Academic Deficiencies
*June 20, 2025	F	Finalization of Grades of Graduating Students for the Second Semester, A.Y. 2024-2025
*June 29, 2025	Sun	Second Semester Ends
June 12 – August 14, 2025	Th-Th	Issuances of Certificate of Candidacy (COC)
*July 15, 2025	Tu	University Academic Council Meeting
*July 21, 2025	M	Auto Finalization of Grades in PUPSIS, Second Semester, A.Y. 2024-2025
August 15, 2025	F	Printing of Final List of Candidates for Graduation
September 10, 11 and 12, 2025	W-Th-F	Thanksgiving Mass
*September 16, 17, 18, 2025	Tu-W-Th	Year-End Commencement Exercises 2025

View this announcement in PUPWebSite

2024 Student Insurance Policy

Thu, 14 Nov 2024 00:00:00 GMT

Bulletin Board

Click here to view the document using your PUP Webmail account

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Internal Guidelines for Opt-Out and Voluntary Contribution of Students under Republic Act 10931

Mon, 04 Apr 2022 00:00:00 GMT

Bulletin Board

Opt-Out Waiver and Voluntary Contribution Form

View this announcement in PUPWebSite