PUPWebSite is very much aware in protecting your privacy and personal information. This statement discloses how
PUPWebSite helps protect your personal information while using
PUPWebSite. This Privacy Statement only applies to PUPWebSite.
Other sites that has a link from this site may have a separate
privacy statement. Please read the PUPWebSite Privacy Statement
PUPWebSite uses PUPWebSite Connect ("Connect") as its
registration and authentication service. When you sign-up to
Connect, you will be asked to provide your username and a
password. This same Connect Account allows you to access many
other Connect Services.
By using PUPWebSite, you consent to the data
practices described in this statement.
Collection of Personal Information
We will ask you when we need information that personally
identifies you ("Personal Information") or allows us to contact you.
Generally, this information is requested when you sign-up
for PUPWebSite Connect or when you participate in University
surveys, which are conducted online, or register for entrance
test/exam using PUP iApply.
As described in greater detail below, we collect and process
Personal Information for three major reasons: (1) to operate an
authentication service, (2) to facilitate registration at member
services that request personal information from you for
the purposes intended by the service, and (3) to
improve security and provide customer support for your account.
We keep this information on file with any information you've
already given us on previous visits to PUPWebSite.
Collection of Other Information
Aside from the Personal Information, PUPWebSite (together with Google® Analytics) also collects certain information about your
computer system. This information includes your
(1) IP address, (2) browser type, (3) operating system, (4) domain name,
times, and (6) referring Web site addresses. The collection of these
data may occur every initial access and specific pages within PUPWebSite. This information is used for
the operation of the service, to maintain quality of the service,
and to provide general statistics regarding the use of PUPWebSite.
PUPWebSite also collects information about which pages you visit within
the site. This site visitation data is
identified only by a unique ID number, and it is never linked with
any Personal Information unless you give your consent, as described below.
Information Collected by PUPWebSite
PUPWebSite collects only that information which is necessary to
carry out specific purposes. However, PUPWebSite does not collect
any other information not indicated in this clause, whether you are signed in or not from
When you sign-up for a Connect Account, you will be asked to
provide certain Personal Information that will be stored in the
MyProfile component of Connect. As described below, the amount of
information requested contains, at most, the following
information: (1) First Name, (2) Middle Name, (3) Last Name, (4)
Gender, (5) Status, (6) Birth Date, (7) Home Country, (8) Current
Location, (9) Occupation, (10) E-Mail Address, (11) Description,
(12) School, (13) College, (14) Field of Study, and (15) Academic
When you sign-up for your Connect Account, you will be asked to
create a username and password. You are also requested to
select a secret
question and provide a secret answer. You use your secret question and
answer to help verify your identity to Connect when there
are account issues, such as needing to retrieve your password.
Connect associates a unique identifier with
every account at sign-in. The unique identifier
is a generated unique encrypted number that Connect uses to all
Connect Services when you choose to sign-in. This unique
identifier makes it possible for the site to determine whether you
are the same person from one sign-in session to the next. Your
unique identifier is viewable in Connect > View MyProfile.
Connect also temporarily logs individual sign-ins for the
purpose of ensuring the efficiency and security of the Connect Service. The information in these logs is identified only
by the account's unique ID number, and it is never linked with
Collection of Optional Information
Optional Information is also collected. You
have the option to fill-in the information or not. Optional
Information includes: (1) Home Information (Address,
City/Municipality, Country, State/Province, Zip Code, Contact
Number, Fax Number), and (2) Work Information (Company Name,
Address, City/Municipality, Country, State/Province, Zip Code,
Contact Number, Fax Number). These information are shared only upon your approval should any of your former classmates or friends wants to contact you.
Use of your Personal Information
How PUPWebSite Will NOT Use Your Personal Information
PUPWebSite will not give, sell or rent your Personal Information to
third parties; and PUPWebSite will not use or share your Personal
in a manner that differs from what is described in this Privacy
Statement without your prior consent.
How PUPWebSite Uses Your Personal Information
PUPWebSite uses your Personal Information for the operation
and maintenance of your Connect Account and the Connect Service. For example,
Connect uses your e-mail
address to send you a welcome e-mail message when you first
sign-up informing you about the Service, telling you how to
manage your Connect Account. You will receive a separate
e-mail to which you must respond in order to validate that you are
the owner of the e-mail address associated with the Connect Account. This process
is designed to verify the validity of the e-mail address and to
help prevent e-mail addresses from being used without permission
in the creation of Connect Accounts.
PUPWebSite may also send you e-mail about periodic service
or updates. These periodic e-mails are
considered essential to the provision of the Services. You cannot unsubscribe from these mailings.
If you need to retrieve your password, Connect allows you to
change it using the Change Password module of the system.
General Disclosure of Information
We collect and use information for the following purposes:
- To ensure our site is relevant to your needs;
- To deliver services, such as notifications automatically sent
and that you requested;
- To help us create and publish content most relevant to you;
- To allow you access to limited-entry areas of our site as
We merge site-visitation data with anonymous demographic
information for research and statistical purposes, and we may use
this information in aggregate to provide more relevant content. In
some limited-entry sections of PUPWebSite, with your approval, we
will combine site-visitation data with your Personal Information in
order to provide you with personalized content. If you decline
permission, we will not provide you the personalized service and
won’t merge your Personal Information with site-visitation data.
Polytechnic University of the Philippines ("PUP") may disclose your
Personal Information if required to
do so by law or in the good-faith belief that such action is
necessary to: (a) conform to the edicts of the law or comply with
legal process served on PUP or the site; (b) protect and
defend the rights or property of PUP, PUPWebSite and its family of Web
sites, or (c) act in exigent circumstances to protect the personal
safety of users of Connect, or the public.
The information stored by PUPWebSite is not shared. The
specific details of what information is shared are described
Shared Information between PUPWebSite, PUPWebSite Connect, and
other PUP Online Services
Your Connect information may be shared with PUPWebSite when
you sign-in Connect. This will enable integration, ease of access,
and unified behavior between services within PUPWebSite, and use available
information to deliver relevant content to you wherever the online service you are in PUPWebSite.
Information in PUPWebSite is not shared with the PUP Student
Information System as these two are different and separate
Connect Services That Require Your Account
Currently, there are a few Connect Services that require your Account in order to provide you with its corresponding service. For example, PUPWebSite Connect Messenger requires your
Account to provide your requested messaging services.
Declaration of Privacy Statement
PUPWebSite agrees to have a posted privacy statement and to use
academically reasonable efforts to comply with industry-standard
privacy guidelines and practices.
However, we do not control or monitor the privacy practices of
other sites that you may visit from PUPWebSite. You should
carefully review the privacy statement of those sites in order to
determine how each site or service will use the information it
If PUPWebSite becomes aware of issues concerning its Privacy
Statement, we will work to address those issues. If at any time
you believe that PUPWebSite has not been adhering to these
principles, please notify PUPWebSite by e-mail.
Access to Your Personal Information
We will provide you with the means to ensure that your Personal
Information is correct and current.
If you signed-up with PUPWebSite Connect, you can always add,
update, delete, or make other changes to your information in the
system. You need to sign-in first
before viewing your Personal Information.
Terminating Your Connect Account
You may terminate your Connect Account by contacting the
PUPWebSite Technical Support through e-mail.
If you attempt to sign-up for Connect Account and find that
someone else has already created a Connect Account with your
e-mail address, you have the option of contacting the PUPWebSite
Technical Support and request that specific Connect Account
(using your e-mail address) be forced to change so that you may use
your e-mail address in your Connect Account. Terms and conditions may apply.
Closing, Inactivation and Deletion of Account
PUPWebSite will mark your Connect Account as "closed" if it remains
inactive for an extended period of time. Inactivity is defined as
a failure to sign-in to your Connect Account. Your Connect Account will be made inaccessible if it remains inactive for
sixty (60) days, and any account or profile information you have provided
will be stored in archives.
Security and Storage of your Personal Information
PUPWebSite is committed to protecting the security of your
Personal Information. We use a variety of security technologies and
procedures to help protect your Personal Information from
unauthorized access, use or disclosure. For example, we store the
personal information you provide on computer systems with limited
access that are located in controlled facilities. When we save sensitive and critical information
to our database, we protect it through the use of encryption.
You must type the correct username and password to access your
information. It is your responsibility to ensure the security of
your Connect Account password and not to reveal this
information to any person.
Your information are stored and processed in the Philippines,
and, by using PUPWebSite Services, you consent to
any such storing of information in the Philippines. PUPWebSite
will abide by any existing and approved laws and protocols regarding
the collection, use, and retention of data.
When you visit PUPWebSite, a cookie is placed on
your machine (if your computer system accepts cookies) or is read if
you have visited the site previously. A cookie is a very small text file that a Web site saves to
your computer's hard disk to store information relevant to the
to assist in the collection of the site visitation statistics
as described above.
If you choose not to have your browser accept cookies from
PUPWebSite, you will be able to view the Web pages, however you will not have a personalized experience nor
will you be able to subscribe to the online service offerings on the site.
using your Account. Connect stores your unique identifier and your
Connect Account information in an encrypted cookie on your hard disk. This cookie allows
you to move from page to page within Connect without
having to sign-in again on each page. When you sign-out of Connect, these cookies are deleted from your computer.
When you use automatic sign-in, these cookies remain in your
computer until you sign-out of Connect.
You have the
ability to accept or decline cookies using the settings on your
Web browser or computer system. However, if you choose to decline cookies, you will not
be able to sign-in using your Connect Account.
Enforcement of this Privacy Statement
In our quest to uphold our commitment to protecting the privacy
of your Personal Information, PUPWebSite has agreed to disclose
its information practices and to have its privacy practices
reviewed for compliance. If you have questions regarding this
statement, you can contact PUPWebSite by e-mail:
If you do not receive acknowledgment of your inquiry or your
inquiry has not been addressed to your satisfaction, you should
then contact Polytechnic University of the Philippines Information
and Communications Technology Office (PUP ICT Office). PUP ICT
Office will serve as a liaison with
PUPWebSite to resolve your concerns.
Changes to this Statement
PUPWebSite will occasionally update this Privacy Statement.
When we do, we will also revise the "last updated" date at the bottom of the Privacy Statement. For material changes to this statement,
PUPWebSite will notify you by placing prominent notice on the Web
PUPWebSite welcomes your comments and suggestions regarding this
Statement, please contact us by e-mail or postal mail.
- PUPWebSite Privacy Statement
- Polytechnic University of the Philippines
- Information and Communications Technology Office
- 2/F Ninoy Aquino Learning Resources Center
A. Mabini Campus, Sta. Mesa, Manila, Philippines 1016
- +632 716-7832 local 739
Saturday, July 12, 2014