Privacy Statement

PUPWebSite is very much aware in protecting your privacy and personal information. This statement discloses how PUPWebSite helps protect your personal information while using PUPWebSite. This Privacy Statement only applies to PUPWebSite.  Other sites that has a link from this site may have a separate privacy statement. Please read the PUPWebSite Privacy Statement carefully.

PUPWebSite uses PUPWebSite Connect ("Connect") as its registration and authentication service. When you sign-up to Connect, you will be asked to provide your username and a password. This same Connect Account allows you to access many other Connect Services.

By using PUPWebSite, you consent to the data practices described in this statement.

Collection of Personal Information

We will ask you when we need information that personally identifies you ("Personal Information") or allows us to contact you. Generally, this information is requested when you sign-up for PUPWebSite Connect or when you participate in University surveys, which are conducted online, or register for entrance test/exam using PUP iApply.

As described in greater detail below, we collect and process Personal Information for three major reasons: (1) to operate an authentication service, (2) to facilitate registration at member services that request personal information from you for the purposes intended by the service, and (3) to improve security and provide customer support for your account.

We keep this information on file with any information you've already given us on previous visits to PUPWebSite.

Collection of Other Information

Aside from the Personal Information, PUPWebSite (together with Google® Analytics) also collects certain information about your computer system. This information includes your (1) IP address, (2) browser type, (3) operating system, (4) domain name, (5) access times, and (6) referring Web site addresses. The collection of these data may occur every initial access and specific pages within PUPWebSite.  This information is used for the operation of the service, to maintain quality of the service, and to provide general statistics regarding the use of PUPWebSite.

PUPWebSite also collects information about which pages you visit within the site. This site visitation data is identified only by a unique ID number, and it is never linked with any Personal Information unless you give your consent, as described below.

Information Collected by PUPWebSite

PUPWebSite collects only that information which is necessary to carry out specific purposes. However, PUPWebSite does not collect any other information not indicated in this clause, whether you are signed in or not from PUPWebSite Connect.

When you sign-up for a Connect Account, you will be asked to provide certain Personal Information that will be stored in the MyProfile component of Connect. As described below, the amount of information requested contains, at most, the following information: (1) First Name, (2) Middle Name, (3) Last Name, (4) Gender, (5) Status, (6) Birth Date, (7) Home Country, (8) Current Location, (9) Occupation, (10) E-Mail Address, (11) Description, (12) School, (13) College, (14) Field of Study, and (15) Academic Status.

When you sign-up for your Connect Account, you will be asked to create a username and password. You are also requested to select a secret question and provide a secret answer. You use your secret question and answer to help verify your identity to Connect when there are account issues, such as needing to retrieve your password.

Connect associates a unique identifier with every account at sign-in. The unique identifier is a generated unique encrypted number that Connect uses to all Connect Services when you choose to sign-in. This unique identifier makes it possible for the site to determine whether you are the same person from one sign-in session to the next. Your unique identifier is viewable in Connect > View MyProfile.

Connect also temporarily logs individual sign-ins for the purpose of ensuring the efficiency and security of the Connect Service. The information in these logs is identified only by the account's unique ID number, and it is never linked with Personal Information.

Collection of Optional Information

Optional Information is also collected. You have the option to fill-in the information or not.  Optional Information includes: (1) Home Information (Address, City/Municipality, Country, State/Province, Zip Code, Contact Number, Fax Number), and (2) Work Information (Company Name, Address, City/Municipality, Country, State/Province, Zip Code, Contact Number, Fax Number). These information are shared only upon your approval should any of your former classmates or friends wants to contact you.

Use of your Personal Information

How PUPWebSite Will NOT Use Your Personal Information
PUPWebSite will not give, sell or rent your Personal Information to third parties; and PUPWebSite will not use or share your Personal Information in a manner that differs from what is described in this Privacy Statement without your prior consent.

How PUPWebSite Uses Your Personal Information
PUPWebSite uses your Personal Information for the operation and maintenance of your Connect Account and the Connect Service. For example, Connect uses your e-mail address to send you a welcome e-mail message when you first sign-up informing you about the Service, telling you how to manage your Connect Account. You will receive a separate e-mail to which you must respond in order to validate that you are the owner of the e-mail address associated with the Connect Account.  This process is designed to verify the validity of the e-mail address and to help prevent e-mail addresses from being used without permission in the creation of Connect Accounts.

PUPWebSite may also send you e-mail about periodic service or updates. These periodic e-mails are considered essential to the provision of the Services. You cannot unsubscribe from these mailings.

If you need to retrieve your password, Connect allows you to change it using the Change Password module of the system.

General Disclosure of Information

We collect and use information for the following purposes:

  • To ensure our site is relevant to your needs;
  • To deliver services, such as notifications automatically sent and that you requested;
  • To help us create and publish content most relevant to you; and
  • To allow you access to limited-entry areas of our site as appropriate.

We merge site-visitation data with anonymous demographic information for research and statistical purposes, and we may use this information in aggregate to provide more relevant content. In some limited-entry sections of PUPWebSite, with your approval, we will combine site-visitation data with your Personal Information in order to provide you with personalized content. If you decline permission, we will not provide you the personalized service and won’t merge your Personal Information with site-visitation data.

Polytechnic University of the Philippines ("PUP") may disclose your Personal Information if required to do so by law or in the good-faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on PUP or the site; (b) protect and defend the rights or property of PUP, PUPWebSite and its family of Web sites, or (c) act in exigent circumstances to protect the personal safety of users of Connect, or the public.

The information stored by PUPWebSite is not shared.  The specific details of what information is shared are described below.

Shared Information between PUPWebSite, PUPWebSite Connect, and other PUP Online Services

Your Connect information may be shared with PUPWebSite when you sign-in Connect. This will enable integration, ease of access, and unified behavior between services within PUPWebSite, and use available information to deliver relevant content to you wherever the online service you are in PUPWebSite. Information in PUPWebSite is not shared with the PUP Student Information System as these two are different and separate systems.

Connect Services That Require Your Account

Currently, there are a few Connect Services that require your Account in order to provide you with its corresponding service. For example, PUPWebSite Connect Messenger requires your Account to provide your requested messaging services.

Declaration of Privacy Statement

PUPWebSite agrees to have a posted privacy statement and to use academically reasonable efforts to comply with industry-standard privacy guidelines and practices.

However, we do not control or monitor the privacy practices of other sites that you may visit from PUPWebSite. You should carefully review the privacy statement of those sites in order to determine how each site or service will use the information it collects.

If PUPWebSite becomes aware of issues concerning its Privacy Statement, we will work to address those issues. If at any time you believe that PUPWebSite has not been adhering to these principles, please notify PUPWebSite by e-mail.

Access to Your Personal Information

We will provide you with the means to ensure that your Personal Information is correct and current.

If you signed-up with PUPWebSite Connect, you can always add, update, delete, or make other changes to your information in the system. You need to sign-in first before viewing your Personal Information.

Terminating Your Connect Account

You may terminate your Connect Account by contacting the PUPWebSite Technical Support through e-mail.

If you attempt to sign-up for Connect Account and find that someone else has already created a Connect Account with your e-mail address, you have the option of contacting the PUPWebSite Technical Support and request that specific Connect Account (using your e-mail address) be forced to change so that you may use your e-mail address in your Connect Account. Terms and conditions may apply.

Closing, Inactivation and Deletion of Account

PUPWebSite will mark your Connect Account as "closed" if it remains inactive for an extended period of time. Inactivity is defined as a failure to sign-in to your Connect Account. Your Connect Account will be made inaccessible if it remains inactive for sixty (60) days, and any account or profile information you have provided will be stored in archives.

Security and Storage of your Personal Information

PUPWebSite is committed to protecting the security of your Personal Information. We use a variety of security technologies and procedures to help protect your Personal Information from unauthorized access, use or disclosure. For example, we store the personal information you provide on computer systems with limited access that are located in controlled facilities. When we save sensitive and critical information to our database, we protect it through the use of encryption.

You must type the correct username and password to access your Connect Account information. It is your responsibility to ensure the security of your Connect Account password and not to reveal this information to any person.

Your information are stored and processed in the Philippines, and, by using PUPWebSite Services, you consent to any such storing of information in the Philippines. PUPWebSite will abide by any existing and approved laws and protocols regarding the collection, use, and retention of data.

Use of Cookies

When you visit PUPWebSite, a cookie is placed on your machine (if your computer system accepts cookies) or is read if you have visited the site previously.  A cookie is a very small text file that a Web site saves to your computer's hard disk to store information relevant to the operations of PUPWebSite.  Another use of cookies is to assist in the collection of the site visitation statistics as described above.

If you choose not to have your browser accept cookies from PUPWebSite, you will be able to view the Web pages, however you will not have a personalized experience nor will you be able to subscribe to the online service offerings on the site.

Connect also uses cookies whenever you browse the site or sign-in using your Account. Connect stores your unique identifier and your Connect Account information in an encrypted cookie on your hard disk. This cookie allows you to move from page to page within Connect without having to sign-in again on each page. When you sign-out of Connect, these cookies are deleted from your computer.  When you use automatic sign-in, these cookies remain in your computer until you sign-out of Connect.

You have the ability to accept or decline cookies using the settings on your Web browser or computer system. However, if you choose to decline cookies, you will not be able to sign-in using your Connect Account.

Enforcement of this Privacy Statement

In our quest to uphold our commitment to protecting the privacy of your Personal Information, PUPWebSite has agreed to disclose its information practices and to have its privacy practices reviewed for compliance. If you have questions regarding this statement, you can contact PUPWebSite by e-mail:

If you do not receive acknowledgment of your inquiry or your inquiry has not been addressed to your satisfaction, you should then contact Polytechnic University of the Philippines Information and Communications Technology Office (PUP ICT Office). PUP ICT Office will serve as a liaison with PUPWebSite to resolve your concerns.

Changes to this Statement

PUPWebSite will occasionally update this Privacy Statement. When we do, we will also revise the "last updated" date at the bottom of the Privacy Statement.  For material changes to this statement, PUPWebSite will notify you by placing prominent notice on the Web site.

Contact Information

PUPWebSite welcomes your comments and suggestions regarding this Privacy Statement, please contact us by e-mail or postal mail.

PUPWebSite Privacy Statement
Polytechnic University of the Philippines
Information and Communications Technology Office
2/F Ninoy Aquino Learning Resources Center
A. Mabini Campus, Sta. Mesa, Manila, Philippines 1016
+632 716-7832 local 739

Last updated:  Friday, December 15, 2017

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