Announcements and Advisories

Invitation to Submit Proposals/Quotation for Accreditation: Ice Service Provider/Supplier

03/09/2026 Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), hereby invites qualified, reputable, and legally registered ice manufacturers, distributors, and suppliers to submit proposals and quotations for accreditation as the Official Ice Service Provider/Supplier for various concessionaires, food service operators, academic units, administrative offices, and institutional operations at the PUP Mabini Campus, Sta. Mesa, Manila, and its Satellite Campuses.

This accreditation aims to ensure the continuous, safe, sanitary, and reliable supply of food-grade ice products to support the operational requirements of University concessionaires, institutional units, academic activities, and official University functions at the PUP Mabini Campus, Sta. Mesa, Manila, and its Satellite Campuses.

The accredited Ice Service Provider/Supplier shall be included in the University’s official pool of accredited suppliers authorized to supply ice products to concessionaires, food operators, and authorized University units, subject to compliance with University policies, sanitation standards, and applicable national regulations.

Please include clear copies of the following documents:

A. Legal and Business Requirements

1. Valid Business Permit
2. DTI Registration Certificate (for sole proprietorship), or
3. SEC Registration Certificate (for partnership or corporation), or
4. Cooperative Development Authority (CDA) Certificate of Registration (if applicable)
5. BIR Certificate of Registration (Form 2303) and Tax Clearance
6. Location Map of Business Establishment and Production Facility
7. Two (2) valid government-issued IDs of the Business Owner or Authorized Representative

B. Regulatory, Sanitary, and Product Compliance Requirements

1. Valid Sanitary Permit issued by the Local Health Office
2. Water Potability Test Result issued by a DOH-accredited laboratory
3. FDA License to Operate (LTO) or equivalent certification, if applicable
4. Description of ice production process and sanitation procedures
5. Photos of production facility, storage area, and delivery vehicles
6. Sample ice products or facility inspection availability (if required during evaluation)

C. Financial and Capability Requirements

1. Latest Audited Financial Statement (signed by Certified Public Accountant)
2. Bank Certification attesting financial standing
3. List of major clients (preferably institutional, commercial, or government clients)
4. Notarized Sworn Statement that the provider is not blacklisted or barred from any government transaction

D. Detailed Company Proposal

1. Company Profile (background, years of operation, and operational capacity)
2. Production and Delivery Capability (production volume, delivery vehicles, service coverage)
3. Product and Service Offering (types of ice, packaging options, and delivery schedule)
4. Pricing Proposal (unit price, delivery charges if any, and validity of quotation)
5. Quality Assurance and Sanitation Practices
6. Customer Support and Contact Information

Terms of Reference for Ice Provider/Supplier

This Terms of Reference outlines the requirements and responsibilities for the provision of food-grade Ice Product Supplies for PUP Offices, Canteens, Food Concessionaires, Events, and various Campuses.

1. Scope of Services
   1. The Provider shall supply food-grade ice products, including tube ice, cube ice, crushed ice, or block ice, as required by concessionaires and authorized University units.
   2. The Provider shall ensure that all ice products are manufactured using potable water and are safe for human consumption.
   3. The Provider shall ensure proper sanitary handling, packaging, storage, and transport of ice products.
   4.  The Provider shall deliver ice products to designated locations within PUP campuses based on agreed schedules.
   5.  The Provider shall maintain adequate production capacity, delivery capability, and personnel to support operational requirements.
2. Quality Assurance and Regulatory Compliance
   1. The Provider shall comply with all applicable health, sanitation, and food safety regulations.
   2. The Provider shall maintain valid sanitary permits, business permits, and other required licenses.
   3. The Provider shall ensure that production, storage, and delivery practices meet regulatory and sanitation standards.
   4. The Provider shall allow inspection and verification by authorized University representatives, when necessary.
3. Operational Capability and Service Requirements
   1. ?The Provider shall ensure timely, reliable, and consistent supply of ice products.
   2. The Provider shall maintain clean and sanitary delivery vehicles and storage equipment.
   3. The Provider shall coordinate with concessionaires and the Resource Generation Office on delivery schedules and service requirements.
   4. The Provider shall inform the University of any operational issues affecting supply or delivery.
4. Pricing and Payment
   1. The Provider shall submit a complete price quotation indicating unit price and applicable charges.
   2. All pricing shall be subject to review and approval by the University.
   3. Payment terms and conditions shall be specified in the Memorandum of Agreement (MOA) or service contract.
   4. The Provider shall disclose all applicable charges, and no additional fees shall be imposed without prior approval.
   5. Any price adjustment shall be subject to review and approval by the University.
5. Grounds for Suspension or Revocation
   1. Accreditation may be suspended or revoked for failure to comply with health, safety, and sanitation regulations.
   2. Accreditation may be revoked for submission of false or incomplete documents.
   3. Accreditation may be revoked for failure to meet service requirements or violation of University policies.

Submission Guidelines

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 05 April 2026 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:
5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
Email: rgo@pup.edu.ph