Announcements and Advisories

Invitation to Submit Proposals/Quotation for Accreditation: Pre-Packaged Snacks Distributors/Providers

03/25/2025 Information Broadcast

The Polytechnic University of the Philippines (PUP), through the Resource Generation Office (RGO), invites interested and qualified providers to submit proposals/quotations for the accreditation and supply of Pre-Packaged Snacks to be distributed in various concessionaire locations, canteens in PUP Sta. Mesa, Manila and Satellite Campuses.

The selected provider shall be responsible for supplying and delivering high-quality and safe snack products for our students, faculty, staff, and university event. The required services include:

1. Supply and Delivery of Pre-Packaged Snacks
   1. Various types of pre-packaged snack items, including but not limited to:
      • Biscuits, cookies, and crackers
      • Chips and savory snacks
      • Packaged pastries and bread
      • Healthy snack alternatives (e.g., granola bars, dried fruits, nuts)
      • Other pre-packaged snacks suitable for students and staff
   2. Compliance with food safety and quality standards
   3. Regular and emergency delivery services?
2. Maintenance and Servicing:
   1. Proper handling, storage, and transportation of snack products
   2. Immediate response to product quality concerns
3. Quality Assurance:
   1. Compliance with health and safety regulations
   2. Certifications for food safety and quality assurance
   3. Regular product quality checks and testing

Interested providers must submit clear copy of the following documentary requirements:

• Business Permit;
• DTI Registration Certificate for sole proprietorship, SEC Registration for partnership and corporation, or Certificate of Registration (COR) for cooperatives Location map of the business establishment;
• Tax Clearance/ BIR Registration Certificate;
• Sanitary Permit;
• Product Registration and Certification from Food and Drug Administration (FDA);
• Bank Certification (attesting good financial standing) and latest financial statement issued by a CPA;
• Location Map of the Business Establishment;
• Two (2) valid government-issued ID of the registered business owner/s;
• Notarized sworn statement that the service provider is not blacklisted or barred from any transaction with the government or any of its agencies, offices, corporations, or Local Government Units (LGUs);
• Latest audited financial statement; and
• Other pertinent detailed proposal/documents relative to operation including the following information:?
  1. Company Profile:
     • Background and experience in providing snacks
     • Relevant certifications and accreditations
     • References from previous clients?
  2. Service Offering and Specifications:
     • Types, brands and specifications of snacks provided
     • Packaging options and sizes
     • Delivery and maintenance schedules?
  3. Pricing Structure:
     • Detailed pricing for each product and packaging option
     • Any additional costs (e.g., delivery charges, equipment rental)
     • Payment terms and conditions?
  4. Quality Assurance and Certifications:
     • Description of quality assurance processes
     • Copies of relevant certifications and recent product test results?
  5. Customer Support:
     • Contact details for the service team
     • Emergency contact information?
  6. Sustainability Practices:
     • Eco-friendly initiatives in packaging, distribution and waste reduction or any sustainable sourcing initiatives

Terms of Reference for Pre-Packaged Snacks Distributors/Providers

These Terms of Reference outlines the requirements and responsibilities for the provision of snacks by the selected provider in various concessionaire locations, canteens in PUP Sta. Mesa, Manila and Satellite Campuses.

Submission Guidelines:

All Proposals/Letter of Intent, Quotations, and Portfolios must be sealed separately and submitted on or before 30 April 2025 to:

Resource Generation Office (RGO)
2nd Floor, Dome, Main Building, PUP Mabini Campus, Anonas St., Sta. Mesa, Manila

For further inquiries, you may contact the Resource Generation Office (RGO) at:

?? 5335-1787 / 5335-1777 loc. 350 or 5335-1785 (Direct Line)
?? Email: rgo@pup.edu.ph