University News

URMO holds quarterly RMIC meeting to ensure efficient, transparent public service

Jan Vincent Lanuza, News, Communication Management Office

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The University Records Management Office, the Sintang Paaralan’s leading office for university records and archival management, held the Records Management Improvement Committee (RMIC) General Assembly and Workshop on November 5, 2026 at the Claro M. Recto Hall, Sta. Mesa Campus. 

Attended by the RMIC Focal Person of every office, as well as administrative staff and faculty, the quarterly meeting aimed to establish and develop the PUP University Records Disposition Schedule (URDS). This initiative seeks to set uniform standards and mandatory retention periods for the University’s public records, as exemplified by its theme “From Inventory to Disposition: Developing the PUP University Records Disposition Schedule.”

URMO Director, Assoc. Prof. Rosemarie O. Roque emphasized the importance of PUP having its own URDS to identify records specific to PUP functions, determine appropriate retention requirements for PUP-specific records, distinguish permanent records from those eligible for eventual disposal, and support consistent records management across the entire PUP System.

For Roque, this event served as a step toward fostering a “healthier” and more efficient Sintang Paaralan in terms of records management, where strong awareness is raised to prevent the production of excess records. She stated, “Nakakatulong ang records management para mapaglaanan ang kinakailangan [lamang].”

(Records management is essential in ensuring that resources are directed to what is necessary.)

She added “Hindi lang pera ang accountability natin. Hindi lang sa properties, kundi pati sa public records. Iyan ang proof, and ebidensya ng lahat ng galaw natin. Importante siya para makikita mo na nagagampanan natin ang mga gawain natin nang mabuti.”

(Our accountability is not just about money. It’s not just physical properties, and it includes public records. These serve as the proof and evidence of all our actions and transactions. They are crucial in showing that we are fulfilling our duties properly)

This event, along with its objective of establishing a centralized records management system, aligns with the University’s Executive Order No. 3, series of 2026, otherwise known as the Records Management Policy. This policy ensures the efficient creation, maintenance, retention, storage, access, and disposal of PUP records while enhancing institutional memory by preserving records of vital, historical, and academic value.

This direction supports the United Nations Sustainable Development Goal (SDG)8: Decent Work and Economic Growth, SDG 9: Industry, Innovation, and Infrastructure, SDG 12: Responsible Consumption and Production, SDG 13: Climate Action, and SDG 16: Peace, Justice, and Strong Institutions. It does so by promoting efficient records management systems that ensure transparency and accountability, reduce resource overhead, and climate action through carbon footprint minimization.